Document Control Specialist

hargroveepc; Richmond (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Hargrove is seeking an experienced Document Control Administrator to manage electronic project files, conversions, and distribution under supervision. The role requires 5+ years in document control and strong attention to detail, with proficient MS Word/Excel/Access and Adobe Acrobat skills.

You will research and locate documents, respond to client requests, and generate project activity reports while assisting project managers with admin tasks. This is an on-site position in Richmond, VA.

Qualifications

• 5+ years of document control and administration experience.
• High School Diploma or equivalent required.
• Advanced coursework preferred.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication.

Responsibilities

• Document management of electronic files for distribution; formatting and conversion as needed.
• Research files and records to locate documents requested by other personnel.
• Respond to client requests of all types.
• Generate activity reports for project managers.
• Assist project managers with administrative tasks as necessary.

Skills

Attention to detail

Communication skills

Microsoft Word

Microsoft Excel

Microsoft Access

Outlook

Adobe Acrobat

Newforma software

Newforma Project Center

Organization

Customer service

Engineering document control standards

Construction plans and diagrams

Scanner/Plotter operation

Company standards

Education

High School Diploma or equivalent

Advanced coursework preferred

Tools

Newforma Project Center

Job description

What You'll Be Doing

Job Scope: Generally responsible for document management for projects and personnel. This work will be performed under general supervision.

Primary responsibilities will include but are not limited to:

• Document management of electronic files for distribution which may include converting between different software packages, printing, scanning and/or copying. This requires the use of the Newforma Project Center (training provided).
• Researching files and records to locate appropriate documents as requested by other personnel.
• Responding to client requests of all types.
• Generating activity reports as required by the project managers.
• Assisting the project managers with administrative tasks as necessary.

Ideal Background

• Education: High School Diploma or equivalent is required. Advanced coursework is preferred.
• Experience: This position requires 5+ years of relevant industrial experience in document control and administration.

Required Knowledge, Skills, and Abilities

• Knowledge and application of company standards.
• Knowledge of engineering document control standards.
• Knowledge and understanding of construction plans and diagrams.
• Knowledge of large-scale scanner and plotter operation.
• Ability to organize effectively.
• Extreme attention to detail.
• Excellent listening and communication skills, both verbal and written.
• Proficient in the use of Microsoft Word, Excel, Access, Outlook, Web Collaboration Tools and Adobe Acrobat. Newforma software experience preferred.
• Exceptional customer service skills and ability to comply with client procedures.

Physical Requirements

Ability to sit, stand, or walk for long periods of time.

Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a "team mentality" so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.

Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.

As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

Equal Opportunity Employment Statement

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.

Hargrove is a drug-free workplace.

The selected candidate must be authorized to work in the United States.