Document Controller

Hargrove and Associates, Inc; Shreveport (LA); On-site; USD 52,000 - 76,000; Full time

Job summary

Hargrove and Associates, Inc in Shreveport, LA seeks a document control professional to manage electronic project files and support project managers. The role includes handling client requests, generating activity reports, and performing administrative tasks.

The ideal candidate has 5+ years in document control, strong MS Office skills, and experience with engineering drawings and large-scale scanners/plotters. Meticulous attention to detail is essential.

Qualifications

• 5+ years of document control and administration experience.
• Strong MS Office and PDF workflow skills.
• Knowledge of engineering document control standards.
• Experience with large-scale scanners/plotters.
• Excellent written and verbal communication.
• Ability to organize effectively and show extreme attention to detail.

Responsibilities

• Document management of electronic files for project distribution.
• Researching files and records to locate documents as requested.
• Responding to client requests.
• Generating activity reports for project managers.
• Assisting project managers with administrative tasks.

Education

High School Diploma

Tools

Newforma

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Outlook

Adobe Acrobat

Job description

What You'll Be Doing Job Scope:

Generally responsible for document management for projects and personnel. This work will be performed under general supervision.

Primary responsibilities will include but are not limited to:

• Document management of electronic files for distribution which may include converting between different software packages, printing, scanning and/or copying.
• Researching files and records to locate appropriate documents as requested by other personnel.
• Responding to client requests of all types.
• Generating activity reports as required by the project managers.
• Assisting the project managers with administrative tasks as necessary.

Ideal Background Education:

High School Diploma or equivalent is required. Advanced coursework is preferred.

Experience:

This position requires 5+ years of relevant industrial experience in document control and administration.

Required Knowledge, Skills, and Abilities

• Knowledge and application of company standards.
• Knowledge of engineering document control standards.
• Knowledge and understanding of construction plans and diagrams.
• Knowledge of large-scale scanner and plotter operation.
• Ability to organize effectively.
• Extreme attention to detail.
• Excellent listening and communication skills, both verbal and written.
• Proficient in the use of Microsoft Word, Excel, Access, Outlook, Web Collaboration Tools and Adobe Acrobat.
• Newforma software experience preferred.
• Exceptional customer service skills and ability to comply with client procedures.

Physical Requirements

Ability to sit, stand, or walk for long periods of time.

Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.

• As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

Equal Opportunity Employment Statement

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law. Hargrove is a drug-free workplace. The selected candidate must be authorized to work in the United States. Hargrove is passionate about serving our clients within our industry and the local economy, and we recognize that our impact goes beyond building great projects. Our extraordinary teammates serve the community with their time, talent, and generosity. The Hargrove team is a family whose volunteerism makes a huge impact on our communities, and The Hargrove Foundation is the vehicle for making a true difference in the lives of others. We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. Hargrove has consistently been ranked one of the “Best Firms to Work For” by organizations such as ZweigWhite and Business Alabama. We pair expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our teammates strive to expand their knowledge and contribute to the success of the organization. Stay informed about new opportunities that are relevant to your profile.