Document Control Specialist

Hargrove & Associates Inc.; Richmond (VA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health benefits

401(k)

Job summary

Hargrove & Associates Inc. in Richmond, VA is seeking a Document Control Specialist to manage electronic project files, coordinate distribution, and support project teams.

The role involves converting documents across software, scanning, and maintaining orderly records under supervision. The ideal candidate has 5+ years of document control experience, knowledge of engineering standards, and strong attention to detail.

Qualifications

• 5+ years of relevant industrial experience in document control and administration.
• Knowledge of engineering document control standards.
• Knowledge and understanding of construction plans and diagrams.
• Extremely detail oriented with excellent listening and written communication skills.

Responsibilities

• Document management of electronic files for distribution and conversion between software packages.
• Research files and records to locate documents as requested by personnel.
• Respond to client requests of all types.
• Generate activity reports as required by project managers.
• Assist project managers with administrative tasks.

Skills

Document control

Microsoft Word

Excel

Communication skills

Newforma Project Center

Education

High School Diploma or equivalent

Tools

Newforma Project Center

Adobe Acrobat

Job description

Document Control Specialist page is loaded## Document Control Specialistlocations: Richmond, VAtime type: Full timeposted on: Posted Todayjob requisition id: 2026-001102# What You'll Be Doing**Job Scope:** Generally responsible for document management for projects and personnel. This work will be performed under general supervision.**Primary responsibilities will include but are not limited to:*** Document management of electronic files for distribution which may include converting between different software packages, printing, scanning and/or copying. This requires the use of the Newforma Project Center (training provided).* Researching files and records to locate appropriate documents as requested by other personnel.* Responding to client requests of all types.* Generating activity reports as required by the project managers.* Assisting the project managers with administrative tasks as necessary.# Ideal Background**Education:** High School Diploma or equivalent is required. Advanced coursework is preferred.**Experience:** This position requires 5+ years of relevant industrial experience in document control and administration.**Required Knowledge, Skills, and Abilities*** Knowledge and application of company standards.* Knowledge of engineering document control standards.* Knowledge and understanding of construction plans and diagrams.* Knowledge of large-scale scanner and plotter operation.* Ability to organize effectively.* Extreme attention to detail.* Excellent listening and communication skills, both verbal and written.* Proficient in the use of Microsoft Word, Excel, Access, Outlook, Web Collaboration Tools and Adobe Acrobat. Newforma software experience preferred.* Exceptional customer service skills and ability to comply with client procedures.**Physical Requirements*** Ability to sit, stand, or walk for long periods of time.# Hargrove CultureWe work to create an environment founded on trust, personal integrity, and a \"team mentality\" so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.# Equal Opportunity Employment StatementHargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.Hargrove is a drug-free workplace.The selected candidate must be authorized to work in the United States.Hargrove is passionate about serving our clients within our industry and the local economy, and we recognize that our impact goes beyond building great projects. Our extraordinary teammates serve the community with their time, talent, and generosity. The Hargrove team is a family whose volunteerism makes a huge impact on our communities, and The Hargrove Foundation is the vehicle for making a true difference in the lives of others.We work to create an environment founded on trust, personal integrity, and a \"team mentality\" so that each person understands the value of their contributions both on a project and company-wide level. Hargrove has consistently been ranked one of the \"Best Firms to Work For\" by organizations such as ZweigWhite and Business Alabama.We pair expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our teammates strive to expand their knowledge and contribute to the success of the organization.### Get ConnectedStay informed about new opportunities that are relevant to your profile.