Engineering Document Control Specialist

Hargrove and Associates, Inc; United States; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid holidays

Personal paid time off

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Job summary

Hargrove and Associates, Inc is seeking a Document Controls Specialist to manage project and personnel documents at our Beaumont office. You will handle electronic file distribution, research records, respond to client requests, and generate project activity reports, under supervision.

Ideal candidates have 5+ years in document control/administration, with strong MS Office skills and familiarity with construction documents.

Qualifications

• High School Diploma or equivalent required.
• 5+ years in document control/administration.
• Knowledge of engineering document control standards and company standards.
• Familiarity with construction plans/diagrams and large-format scanners/plotters.
• Strong organizational skills and extreme attention to detail.
• Excellent listening and written/verbal communication skills.
• Proficient in Word, Excel, Access, Outlook, and Adobe Acrobat; web collaboration tools.
• Newforma software experience preferred; strong customer service and client-procedures compliance.

Responsibilities

• Manage electronic project files and distribute documents.
• Research and locate documents for staff as needed.
• Respond to client requests of all types.
• Generate activity reports for project managers.
• Assist project managers with administrative tasks as required.

Skills

MS Word

MS Excel

MS Access

Outlook

Adobe Acrobat

Newforma

Web Collaboration Tools

Communication skills

Attention to detail

Education

High School Diploma

Tools

Newforma

Job description

What You'll Be Doing Job Scope:

The Document Controls Specialist is generally responsible for document management for projects and personnel. This work will be performed under general supervision in our Beaumont office.

• Document management of electronic files for distribution which may include converting between different software packages, printing, scanning and/or copying.
• Researching files and records to locate appropriate documents as requested by other personnel.
• Responding to client requests of all types.
• Generating activity reports as required by the project managers.
• Assisting the project managers with administrative tasks as necessary.

Ideal Background Education:

High School Diploma or equivalent is required.

Experience:

Requires 5+ years of relevant industrial experience in document control and administration.

Required Knowledge, Skills, and Abilities

Knowledge and application of company standards. Knowledge of engineering document control standards. Knowledge of construction plans and diagrams. Knowledge of large-scale scanner and plotter operation. Ability to organize effectively. Extreme attention to detail. Excellent listening and communication skills, both verbal and written. Proficient in the use of Microsoft Word, Excel, Access, Outlook, Web Collaboration Tools and Adobe Acrobat. Newforma software experience preferred. Exceptional customer service skills and ability to comply with client procedures.

Physical Requirements

Ability to sit, stand, or walk for long periods of time.

Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a "team mentality" so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work. As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

• paid holidays
• personal paid time off
• medical
• dental
• vision
• life
• disability insurance
• 401(k)
• other benefits to eligible Teammates

Equal Opportunity Employment Statement

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.

Hargrove is a drug-free workplace.

The selected candidate must be authorized to work in the United States.

Hargrove is passionate about serving our clients within our industry and the local economy, and we recognize that our impact goes beyond building great projects. Our extraordinary teammates serve the community with their time, talent, and generosity. The Hargrove team is a family whose volunteerism makes a huge impact on our communities, and The Hargrove Foundation is the vehicle for making a true difference in the lives of others. We work to create an environment founded on trust, personal integrity, and a "team mentality" so that each person understands the value of their contributions both on a project and company-wide level. Hargrove has consistently been ranked one of the "Best Firms to Work For" by organizations such as ZweigWhite and Business Alabama. We pair expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our teammates strive to expand their knowledge and contribute to the success of the organization.

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