Document Control Specialist — EDMS & Records Management

ERM; Raleigh (NC); On-site; USD 69,000 - 85,000; Full time

Benefits offered by this job

Paid time off

Medical coverage

Dental coverage

Vision coverage

401(k)

Job summary

ERM is hiring a Document Specialist in Raleigh, NC (also Richmond, VA and Charlotte, NC) to manage and secure physical and digital files for electric transmission and distribution projects. This full-time, 12-month limited-term role offers structured processes and compliance with retention policies.

The role involves organizing, proofreading, tracking revisions, and providing requested documents to internal teams or auditors, while adhering to privacy laws and benefiting from ERM's comprehensive

Qualifications

• Bachelor's Degree preferred; High School Diploma required.
• At least 1 year of document control experience.
• Prepare, revise, and assemble project-specific real estate documents (easement, option, licenses, permits, land rights) per client requirements.
• Handle large volumes of information systematically.
• Use EDMS, cloud storage, and Microsoft Office.
• Work with different departments to streamline workflows.

Responsibilities

• Sort, label, categorize, and archive digital and paper files.
• Proofread and check documents for completeness, accuracy, and proper formatting.
• Track revisions and ensure current versions are used.
• Provide requested files quickly to internal teams or external auditors.
• Follow privacy laws and retention schedules.

Education

Bachelor's Degree preferred

High School Diploma required

Job description

ERM is hiring a Document Specialist in Raleigh, NC (also Richmond, VA and Charlotte, NC) to manage and secure physical and digital files for electric transmission and distribution projects. This full-time, 12-month limited-term role offers structured processes and compliance with retention policies.

The role involves organizing, proofreading, tracking revisions, and providing requested documents to internal teams or auditors, while adhering to privacy laws and benefiting from ERM's comprehensive