Consultant, Land Services Document Specialist

Environmental Resources Management (ERM); Richmond (VA); On-site; USD 77,000 - 97,000; Full time

Benefits offered by this job

Paid time off

Parental leave

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) plan

Job summary

ERM is hiring a Consultant, Land Services Document Specialist to support electric transmission and distribution projects across the Richmond, VA and Charlotte, NC regions. You will manage land rights documentation and ensure accuracy, compliance, and accessible records throughout the project lifecycle.

You will work with multidisciplinary teams to streamline workflows, track revisions, and support project teams, clients, and auditors while maintaining high standards of document management and

Qualifications

• High School Diploma or equivalent.
• 2+ years document control experience (3+ preferred).
• Experience with EDMS, cloud storage, and MS Office.

Responsibilities

• Prepare and assemble land-right documents (easements, licenses, permits).
• Sort, label, and archive digital and paper files.
• Proofread for completeness, accuracy, and formatting; track revisions.

Skills

Document control

EDMS

Cloud storage

MS Office

Proofreading

Communication

Time management

Team collaboration

Education

High School Diploma

Bachelor’s Degree

Tools

EDMS software

Cloud storage

Microsoft Office

Job description

Shape the foundation of critical energy infrastructure projects through precision, organization, and document excellence.

At ERM, we’re looking for an experienced Consultant, Land Services Document Specialist to support electric transmission and distribution projects across the Richmond, VA and Charlotte, NC areas.

This is a key role that helps ensure complex project documentation is accurate, organized, compliant, and readily accessible throughout the project lifecycle. Working closely with multidisciplinary teams, you’ll play an important part in supporting land rights, permitting, and real estate documentation that enables essential infrastructure projects to move forward efficiently and successfully.

Why This Role Matters?

Successful infrastructure projects depend on accurate, accessible, and well‑managed documentation. As a Document Specialist, you will help maintain the integrity of critical project records while supporting project teams, clients, and stakeholders across multiple projects and geographic regions. Your attention to detail, organizational expertise, and commitment to quality will directly contribute to project execution, risk management, compliance, and client satisfaction.

What Your Impact Is:

In this role, you will serve as a trusted resource for document control and records management, helping project teams maintain quality standards, meet regulatory requirements, and deliver exceptional client service. Your work will support efficient project delivery while ensuring that important project documents remain accurate, secure, and readily available when needed. You will also contribute to ERM’s culture of safety, operational excellence, and continuous improvement by identifying efficiencies, supporting project teams, and maintaining high standards of document management across every stage of project execution.

What You’ll Bring

• High School Diploma or equivalent experience.
• 2+ years (3+ years preferred) of document control experience.
• Ability to handle large volumes of information systematically.
• Experience using electronic document management systems (EDMS), cloud storage platforms, and Microsoft Office applications.
• Strong attention to detail with the ability to proofread documents for completeness, accuracy, and proper formatting.
• Ability to work effectively with multiple departments to streamline workflows and support project objectives.
• Strong organizational, communication, and time‑management skills.
• Ability to work under supervision while managing multiple priorities and deadlines.
• Driver’s License Required: This position requires a valid driver’s license and/or the ability to operate a company vehicle due to the nature of job duties, which include frequent travel to various client locations across a large geographical area.
• This position is not eligible for immigration sponsorship.
• Preferred Bachelor’s Degree preferred or equivalent experience.
• Experience supporting real estate, land rights, utility, energy, infrastructure, or environmental projects.
• Experience managing complex project documentation across multiple projects and locations.

Key Responsibilities:

• Prepare, revise, and assemble project‑specific real estate documents, including easement agreements, option agreements, licenses, access agreements, permits, and other land rights instruments in accordance with client requirements.
• Sort, label, categorize, and archive digital and paper files.
• Proofread and check documents for completeness, accuracy, and proper formatting.
• Track revisions and ensure staff use only current, up‑to‑date document versions.
• Quickly locate and provide requested files to internal teams or external auditors.
• Follow strict privacy laws and company retention schedules.
• Maintain accurate and organized records across project phases.
• Support document retrieval, auditing, compliance, and reporting requirements.
• Collaborate with project teams and departments to improve document workflows and efficiencies.

For the Consultant, Land Services Document Specialist position, the anticipated annual base pay is $77,700–$96,600 (USD). Actual pay will depend on factors such as education, experience, skills, location, performance, and business needs. In some cases, pay may fall outside this range. This role may be eligible for bonus pay (casual and fixed term/flex force employees are not bonus eligible).

We offer a comprehensive benefits package, including paid time off, parental leave, medical, dental, vision, life, disability, AD&D insurance, 401(k) or RRSP/DPSP, and other applicable benefits to eligible employees.

Note:Bonuses, commissions, and other forms of additional compensation are not guaranteed and subject to the sole discretion of ERM and its policies and procedures.

Who We Are:

As the largest global pure play sustainability consultancy, we partner with the world’s leading organizations, creating innovative solutions to sustainability challenges and unlocking commercial opportunities that meet the needs of today while preserving opportunity for future generations. At ERM we know that creating a diverse, equitable and inclusive work environment is an essential part of making our company a great place to build a career. We also see our diversity as a strength that helps us create better solutions for our clients. Our diverse team of world‑class experts supports clients across the breadth of their organizations to operationalize sustainability, underpinned by our deep technical expertise in addressing their environmental, health, safety, risk and social issues. We call this capability our “boots to boardroom” approach for its comprehensive service model that allows ERM to develop strategic and technical solutions that advance objectives on the ground or at the executive level.

Thank you for your interest in ERM!

ERM is proud to be an Equal Employment Opportunity employer.

We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.