Document Specialist (Field Based)

ERM; Charlotte (NC); On-site; USD 69,000 - 85,000; Full time

Benefits offered by this job

Paid time off

Medical insurance

Dental insurance

Vision insurance

401(k)

Life & disability insurance

Job summary

ERM is hiring a Document Specialist in Charlotte, NC to support electric transmission and distribution projects. The document specialist manages, organizes, updates, and secures an organization’s physical and digital files.

They ensure all records remain accurate, properly formatted, retrievable, and compliant with retention policies. This full-time, limited-term role lasts 12 months (extendable) with benefits including PTO, medical, dental, vision, 401(k), and life & disability insurance.

Qualifications

• Bachelor's Degree preferred, High School Diploma required.
• Minimum 1 year of document control experience.
• Experience preparing project documents (easement agreements, licenses, permits) per client requirements.
• Ability to handle large volumes of information systematically.
• Proficiency with electronic document management systems (EDMS), cloud storage, and Microsoft Office.
• Collaborate with multiple departments to streamline workflows.

Responsibilities

• Sort, label, categorize, and archive digital and paper files.
• Proofread and check documents for completeness, accuracy, and proper formatting.
• Track revisions and ensure staff use current document versions.
• Supply requested files to internal teams or external auditors.
• Follow privacy laws and retention schedules.

Skills

Attention to detail

Document organization

Cross-functional collaboration

Proofreading

Systematic handling of information

Education

Bachelor's Degree preferred

High School Diploma required

Tools

EDMS

Cloud storage

Microsoft Office

Job description

ERM is hiring Document Specialists in Richmond, VA/Raleigh and Charlotte, NC to support electric transmission and distribution project efforts. The document specialist manages, organizes, updates, and secures an organization’s physical and digital files. They ensure all records remain accurate, properly formatted, easily retrievable, and compliant with legal or company retention policies. This is a full-time (40 hours a week) limited-term role with a duration of 12 months, extendable.

Responsibilities

• Sort, label, categorize, and archive digital and paper files.
• Proofread and check documents for completeness, accuracy, and proper formatting.
• Track revisions and make sure staff use only current, up-to-date document versions.
• Quickly find and supply requested files to internal teams or external auditors.
• Follow strict privacy laws and company retention schedules.

Qualifications

• Bachelor's Degree preferred, High School Diploma required.
• A minimum of 1 year of document control experience.
• Prepare, revise, and assemble project-specific real estate documents, including easement agreements, option agreements, licenses, access agreements, permits, and other land rights instruments in accordance with client requirements.
• Handle large volumes of information systematically.
• Use electronic document management systems (EDMS), cloud storage, and Microsoft Office.
• Work well with different departments to streamline workflows.

Pay Transparency

For the Document Specialist position, we anticipate the annual base pay of $68,640 – $84,577, $33.00/hr – $40.66/hr USD, limited-term, non-exempt. An employee’s pay position within this range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, and business or organizational needs. We also may have instances where employee’s fall outside of the range based on the factors noted above. This job may be eligible for bonus pay (casual and fixed term/Flexforce employees are NOT bonus eligible).

We offer a comprehensive package of benefits including paid time off, medical, dental, vision, 401(k), life & disability insurance to benefits eligible employees.

• Benefits Eligibility is limited to Regular employees regularly scheduled to work 20 or more hours per week. Fixed-Term employees (including Flexforce) who are regularly scheduled to work 20 hours a week or more are eligible for a limited benefits package. Casual employees are NOT benefits eligible. See your recruiter for more details.

Who We Are

As the largest global pure play sustainability consultancy, we partner with the world’s leading organizations, creating innovative solutions to sustainability challenges and unlocking commercial opportunities that meet the needs of today while preserving opportunity for future generations.

At ERM we know that creating a diverse, equitable and inclusive work environment is an essential part of making our company a great place to build a career. We also see our diversity as a strength that helps us create better solutions for our clients. Our diverse team of world‑class experts supports clients across the breadth of their organizations to operationalize sustainability, underpinned by our deep technical expertise in addressing their environmental, health, safety, risk and social issues. We call this capability our “boots to boardroom” approach for its comprehensive service model that allows ERM to develop strategic and technical solutions that advance objectives on the ground or at the executive level.

ERM does not accept recruiting agency resumes. Please do not forward resumes to our jobs alias, ERM employees or any other company location. ERM is not responsible for any fees related to unsolicited resumes.

ERM is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Thank you for your interest in ERM!