Land Rights Document Specialist Consultant

Seeds Renewables; Richmond, Northern (VA, KY); Hybrid; USD 78,000 - 97,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, vision insurance

401(k) or RRSP/DPSP

Job summary

ERM is seeking a Consultant, Land Services Document Specialist to support electric transmission and distribution projects across Richmond, VA and Charlotte, NC. You will ensure complex project documentation is accurate, organized, compliant, and accessible throughout the lifecycle.

You will manage land rights documents, support permitting and real estate documentation, and collaborate with multiple teams to streamline workflows while maintaining high standards of privacy and retention.

Qualifications

• 2+ years (3+ years preferred) of document control experience.
• Experience with electronic document management systems (EDMS), cloud storage platforms, and Microsoft Office applications.
• Strong attention to detail with the ability to proofread documents for completeness, accuracy, and proper formatting.
• Ability to work effectively with multiple departments to streamline workflows and support project objectives.
• Driver's License Required: valid driver's license and ability to travel as duties require.

Responsibilities

• Prepare, revise, and assemble project-specific real estate documents, including easement agreements, option agreements, licenses, access agreements, permits, and other land rights instruments.
• Sort, label, categorize, and archive digital and paper files.
• Proofread and check documents for completeness, accuracy, and proper formatting.
• Track revisions and ensure staff use only current, up-to-date document versions.
• Quickly locate and provide requested files to internal teams or external auditors.
• Follow strict privacy laws and company retention schedules.
• Maintain accurate and organized records across project phases.
• Support document retrieval, auditing, compliance, and reporting requirements.
• Collaborate with project teams and departments to improve document workflows and efficiencies.

Skills

Document control

Attention to detail

Organizational skills

Communication skills

Time management

Collaboration

Travel readiness

Adaptability

Education

High School Diploma

Bachelor's degree preferred

Tools

EDMS

Cloud storage platforms

Microsoft Office

Job description

ERM is seeking a Consultant, Land Services Document Specialist to support electric transmission and distribution projects across Richmond, VA and Charlotte, NC. You will ensure complex project documentation is accurate, organized, compliant, and accessible throughout the lifecycle.

You will manage land rights documents, support permitting and real estate documentation, and collaborate with multiple teams to streamline workflows while maintaining high standards of privacy and retention.