Document Control Specialist

Panelmatic; Houston (TX); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

HSA contribution

401(k) with match

Educational reimbursement

Job summary

Panelmatic, Inc. is seeking a highly organized Document Control Specialist to manage documentation for external submissions to customers, third parties, and state agencies.

This role ensures accuracy, consistency, and timely distribution of all submittals and final documentation packages in accordance with project and certification requirements. You will work cross-functionally with Project Managers, Engineers, and Coordinators across Houston and Conroe locations to gather and organize required

Qualifications

• Three years of experience in document control, quality, or project coordination.
• Proficient with document control systems and customer portals.
• Familiarity with technical documentation such as spec sheets and inspection reports.

Responsibilities

• Prepare and submit final documentation packages (Data Books/Quality Data Packages/IOMs) including spec sheets, MTRs, inspection reports, change notices, and AS BUILT drawings per PO or project requirements.
• Manage in-process submittals using templates and submit documents through customer portals or document control systems.
• Coordinate and submit monthly reports to each state and third-party agency per certification program requirements.
• Submit state approval packages after release from Engineering.
• Collaborate with Project Managers, Engineers, and Project Coordinators across multiple locations to gather and organize required documentation.
• Ensure documentation practices align with Quality department standards to maintain consistency across submittals.
• Perform other assignments as directed by management.
• Utilize Microsoft Office Suite; familiarity with document control systems and portals is essential.

Skills

Strong organizational skills

Attention to detail

Ability to manage multiple priorities

Cross-functional collaboration

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Panelmatic, Inc. was founded in 1957 in Youngstown, OH to serve manufacturing industries with the design and build of custom electrical, instrument, and pneumatic control panels. Our business has sufficiently grown over the years to support expansion for our clients. We have produced control packages for many of America’s top corporations in the chemical, environmental, food, pulp and paper, rubber, petroleum, pharmaceutical, glass, metals, and utilities industries. We also deliver equipment for use worldwide. Our rigorous methodology assures compliance with domestic and international standards. We can meet the needs of our diverse clientele from start to finish through sales, design, fabrication, testing, and delivery.

Since 1957, we have been known for our high-quality, custom-built control packages, our comprehensive service, and our technological and manufacturing expertise. This expertise assures you of our ability to handle the largest and most complex packages quickly and efficiently.

Job Summary:

We are seeking a highly organized and detail-oriented Document Control Specialist to join our team. This role will focus on managing documentation for external submission to customers, third parties, and various state agencies. The position ensures accuracy, consistency, and timely distribution of all required submittals and final documentation packages in accordance with project and certification requirements.

Job Duties:

• Prepare and submit final documentation packages (Data Books/Quality Data Packages/IOMs) which include spec sheets, MTRs, inspection reports, change notices, AS BUILT drawing packages, and other required materials per purchase order or project requirements.

• Manage in-process submittals, utilizing company templates and submitting documents through customer web portals or document control systems.

• Coordinate and submit monthly reports to each state and third-party agency in alignment with their specific certification program requirements.

• Submit state approval packages following release from the Engineering department.

• Work cross-functionally with Project Managers, Engineers, and Project Coordinators across multiple locations (Houston, Conroe, Brookfield, Youngstown) to gather and organize required documentation.

• Ensure documentation practices align with Quality department standards to maintain consistency and accuracy across all project submittals.

• High school diploma or GED required – required

• Must be able to work out of both the Houston (77038) and Conroe (77301) locations, depending on business needs. - required

• Three years’ experience in document control, quality, or project coordination required.

• Familiarity with technical documentation such as spec sheets, inspection reports, and engineering drawings required

• Ability to manage multiple priorities and work with cross-functional teams required

• Strong organizational skills and attention to detail required

• Proficient in Microsoft Office Suite; experience with document control systems and customer portals required

• Alignment with company core values required

• Any other assignments given by management

• Medical, dental, vision, HSA, term life, AD&D, STD, LTD

• 100% medical premium paid by Panelmatic for employee-only coverage

• 80% Panelmatic-paid / 20% employee-paid dependent coverage

• 401(k) contributions matched 100% up to 4%

• Scholarships, educational reimbursement, paid volunteerism, and professional development

• PTO and paid holidays

• Career advancement opportunities

• Competitive wages

• Family-friendly environment with average employee tenure above five years