Document Control Specialist

Jefferson Health; Philadelphia (Philadelphia County); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player in healthcare is seeking a Document Control Specialist to join their dedicated team. This role involves critical responsibilities such as prepping, scanning, and indexing medical records to ensure compliance with regulatory standards. The ideal candidate will thrive in a fast-paced environment, ensuring that patient documentation is processed accurately and efficiently. Join a dynamic organization committed to providing high-quality patient care and making a difference in the community. If you are detail-oriented and passionate about healthcare, this opportunity is perfect for you.

Qualifications

• Experience in document control and health information management.
• Ability to work with EHR systems and ensure compliance with regulations.

Responsibilities

• Prepping, scanning, and indexing clinical documentation accurately.
• Ensuring timely access to electronic patient health information.

Skills

Document Preparation

Scanning

Indexing

Quality Analysis

Patient Identification Verification

Education

High School Diploma

Associate's Degree

Tools

EHR Systems (Epic, Onbase)

Job description

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Job Details

Health Information Management Clerk (Scanning)

Job Description

100% onsite and require working weekends and some holidays.

Primary Function

The Document Control Specialist is responsible for prepping, scanning and indexing the clinical paper documentation (medical records) for Jefferson Health Center City. This includes but is not limited to records for hospital and physician practice documentation. The Document Control Specialist performs quality review of the documentation ensuring that clear patient identifiers, service dates, authentication and other regulatory requirements are included on each document in accordance with The Joint Commission, State and Federal Laws and other regulatory entities. This resource is responsible for assigning documentation to the correct patient, encounter and document type in the EHR. Provides timely, accurate and accessible electronic patient health information. Works with the Manager of HIM Document Management & Record Integrity to ensure all clinical documentation is accessible within the EHR within 24 hours of creation or defined time frame.

Essential Functions

• Performs duties that include the preparation, scanning, indexing, and quality analysis of paper documentation for both Hospital and Jefferson University Practices (JUP) paper medical records.
• Ensures documents are aligned, maintained and uniform in the EHR (Epic and Onbase)
• Pick-up and deliver documents from medical practice and/or hospital units to HIM central location. Responsible for tracking and verifying receipt of discharged patient records.
• Preps all pages for the scan process (i.e removing staples and making sure the quality of the document is readable)
• Responsible for verifying appropriate patient identification is on every page of the document (both sides).
• Scans medical record documentation following established process, in a timely manner, to ensure information is available for patient care. Inspects the quality of each document scanned.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Primary Location Address

111 S 11th Street, Philadelphia, Pennsylvania, United States of America

About Jefferson

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Hospitals and Health Care

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