Document Control Specialist

Thomas Jefferson University & Jefferson Health; Philadelphia (Philadelphia County); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a Health Information Management Clerk to join their team in Philadelphia. This role involves prepping, scanning, and indexing clinical documentation to ensure timely access to patient health information. The ideal candidate will have a keen eye for detail and experience with document management systems. You will collaborate closely with healthcare professionals to maintain high standards of documentation integrity. This is a fantastic opportunity to contribute to a leading healthcare organization dedicated to quality patient care and innovative health solutions.

Qualifications

• Experience in document management and quality assurance is essential.
• Familiarity with EHR systems, particularly Epic and Onbase, is preferred.

Responsibilities

• Prepare, scan, and index clinical paper documentation for patient records.
• Perform quality reviews to ensure accurate patient information in the EHR.

Skills

Document Management

Quality Assurance

Scanning

EHR Systems (Epic, Onbase)

Attention to Detail

Education

High School Diploma

Associate Degree in Health Information Management

Tools

Epic

Onbase

Job description

Job Details

Health Information Management Clerk (Scanning)

Job Description

100% onsite. Requires working weekends and some holidays.

Primary Function

The Document Control Specialist is responsible for prepping, scanning, and indexing clinical paper documentation (medical records) for Jefferson Health Center City. This includes records for hospital and physician practices. The specialist performs quality reviews to ensure documentation includes clear patient identifiers, service dates, authentication, and complies with The Joint Commission, State, Federal Laws, and other regulatory requirements. They assign documentation to the correct patient, encounter, and document type in the EHR, providing timely, accurate, and accessible electronic patient health information. They collaborate with the Manager of HIM Document Management & Record Integrity to ensure all clinical documentation is accessible within the EHR within 24 hours of creation or other defined time frames.

Essential Functions

• Prepares, scans, indexes, and performs quality analysis of paper documentation for hospital and Jefferson University Practices (JUP).
• Ensures documents are aligned, maintained, and uniform in the EHR (Epic and Onbase).
• Pick-up and deliver documents from medical practices and hospital units to HIM central location. Tracks and verifies receipt of discharged patient records.
• Preps pages for scanning (removing staples, ensuring readability).
• Verifies appropriate patient identification on every page of the document.
• Scans medical record documentation following established procedures to ensure timely availability for patient care. Inspects the quality of each scanned document.

Work Shift

Day shift (United States of America)

Worker Sub Type

Regular

Primary Location

111 S 11th Street, Philadelphia, Pennsylvania, United States of America

Jefferson, located in the greater Philadelphia region, Lehigh Valley, Northeastern Pennsylvania, and southern New Jersey, is reimagining healthcare and higher education to create unparalleled value. With over 65,000 staff, Jefferson provides high-quality clinical care, advances community health, educates future professionals, and conducts research. Founded in 1824, Jefferson comprises 10 colleges and three schools, offering over 200 programs to more than 8,300 students. Jefferson Health, ranked among the top 15 non-profit healthcare systems nationally, operates 32 hospitals and over 700 outpatient locations. Jefferson Health Plans has provided health coverage in Pennsylvania and New Jersey for over 35 years.

Jefferson is committed to equal opportunity employment and education, without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, citizenship, military or veteran status, disability, or other protected groups.