Document Control Specialist

Jefferson Health; Philadelphia (Philadelphia County); On-site; USD 30,000 - 50,000; Part time

Job summary

A forward-thinking healthcare organization is seeking a Document Control Specialist to join their team. This role is essential in managing clinical documentation, ensuring compliance with regulatory standards, and maintaining the integrity of electronic health records. The ideal candidate will thrive in a detail-oriented environment, working closely with healthcare professionals to ensure that patient records are accurate and accessible. This part-time position offers a unique opportunity to contribute to high-quality patient care while working in a supportive and inclusive atmosphere. If you're passionate about healthcare and documentation, this role is perfect for you.

Qualifications

• Experience in handling medical records and documentation.
• Familiarity with EHR systems and quality assurance processes.

Responsibilities

• Prepare, scan, and index clinical documentation for compliance.
• Ensure timely access to electronic health information.

Skills

Document Management

Quality Control

EHR Systems (Epic, Onbase)

Attention to Detail

Education

High School Diploma

Associate Degree in Health Information Management

Tools

Scanning Equipment

Computer Software (EHR)

Job description

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Job Details

Health Information Management Clerk (Scanning) - Part Time

Job Description

100% onsite, requiring working weekends and some holidays.

Primary Function

The Document Control Specialist is responsible for prepping, scanning, and indexing clinical paper documentation (medical records) for Jefferson Health Center City. This includes hospital and physician practice documentation. The role involves quality reviewing documentation to ensure compliance with regulatory standards, assigning documentation correctly in the EHR, and providing timely, accurate electronic patient health information. The specialist works with the Manager of HIM Document Management & Record Integrity to ensure all clinical documentation is accessible within 24 hours of creation or as per the defined time frame.

Essential Functions

• Prepares, scans, indexes, and performs quality analysis of paper documentation for hospital and Jefferson University Practices (JUP).
• Ensures documents are aligned, maintained, and uniform in the EHR (Epic and Onbase).
• Handles the pickup and delivery of documents from medical practices and hospital units, tracking and verifying receipt of discharged patient records.
• Preps pages for scanning by removing staples and ensuring readability.
• Verifies appropriate patient identification on every page.
• Scans medical record documentation promptly, inspecting the quality of each scanned document.

Work Shift

Day shift (United States of America).

Worker Sub Type

Regular.

Primary Location Address

111 S 11th Street, Philadelphia, PA, USA.

Jefferson Health is a nationally ranked organization committed to providing high-quality clinical care, advancing medical knowledge, and fostering community health. It comprises multiple colleges, hospitals, and outpatient facilities across Pennsylvania and New Jersey. Jefferson is dedicated to equal opportunity employment and inclusive practices.

Additional Details

• Seniority level: Entry level
• Employment type: Part-time
• Job function: Administrative
• Industries: Hospitals and Healthcare