Document Control Specialist

MSI Express, Inc.; Hammond (IN); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Document Control Specialist to oversee the management of quality documents and ensure compliance with food safety standards. This role is crucial for maintaining the integrity of documentation related to HACCP, SQF, and other regulatory requirements. The ideal candidate will thrive in a collaborative environment, working closely with various departments to streamline processes and enhance documentation practices. If you are detail-oriented and passionate about quality assurance, this opportunity offers a chance to make a significant impact in a dynamic manufacturing setting.

Qualifications

• HACCP Certified with SQF experience and basic lab experience.
• Proficient in Microsoft Word and Excel, with strong communication skills.

Responsibilities

• Maintain and organize quality documents and records within the facility.
• Develop and maintain SQF documentation to ensure compliance.
• Prepare for customer and government regulatory audits.

Skills

Document Management

HACCP Certification

SQF Compliance

Quality Control

Problem Solving

Communication Skills

Team Collaboration

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Job description

Document Control Specialist page is loaded

Document Control Specialist

Apply locations Hammond, IN time type Full time posted on Posted 7 Days Ago job requisition id R-100319

Job Description:

ROLE PURPOSE/ POSITION SUMMARY:

The Document Control Specialist is responsible for the receipt, organization, maintenance and retrieval of all quality documents and records within the facility. The Document Control Specialist will also provide leadership and assistance to the plant operations in the areas of SQF compliance.

KEY ACCOUNTABILITIES/PRIMARY DUTIES & RESPONSIBILITIES:

• Create and maintain federal and locally regulated quality system documentation and programs i.e., HACCP, FDA, SOP’s GMP, SQF and other related quality records and programs.
• Daily distribution of batch sheets, startup sheets per schedule. Works closely with materials.
• Prepare and participate in customer and government regulatory audits as required and consistent with Food Safety Programs.
• Maintain a current document master list and master files for all products, ingredients and SKU’s.
• Develop and maintain a document review process to ensure prompt revision of documentation to support audits, audit program, and pre-requisite programs.
• Ensure all programs and documents are properly approved.
• Distribute revised documents to necessary locations and remove obsolete revision.
• Drive improvement in documentation and streamline processes using Standard Work and current documentation.
• Develop and maintain SQF documentation (manuals, SOP’s, registers, food defense program) to ensure compliance and investigate and resolve food safety issues.
• Develop and maintain AIB documentation, food handlers’ documentation and USDA documentation.
• Incorporate customer, FDA and industry governed regulations’ requirements to MSI Express Inc. documentation.
• Maintains hold log and assists with Hold resolution.
• Identify new SOP, SSOP’s and instruction requirement: Follow through draft, approval, training, verification and implementation stages. Perform audits to ensure effectiveness.
• Proactively work with multiple departments to develop required documentation for smooth transition from sample run to production runs.
• Maintain SQF code awareness, reported operational GMP & HACCP deficiencies and consumer comments.
• Provide training materials around all things FSQ. Conduct FSQ and related training as required.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.

QUALIFICATIONS/ CAPABILITY PROFILE:

Minimum Skills

• Ability to work required hours and overtime as needed.
• Ability to follow work procedures and safety rules.
• Ability to read, write, communicate, understand, and follow directions/instructions.
• Ability to stand, walk, bend, crouch, stoop, reach, stretch, step, climb and/or sit frequently or through the duration of the shift.
• Have appropriate eye, hand and foot coordination to properly use various equipment and/or tools.
• Ability to work with minimal supervision.

Minimum Experience

• HACCP Certified, SQF Experience, QI, PCQI.
• Basic lab experience, manufacturing experience, proven ability to follow written directions.
• Proficient in Microsoft Word and Excel.
• Ability to read, write, and communicate effectively.
• Ability to read and write effectively in Spanish- Preferred.
• Ability to process quality documentation within a timely manner accurately.
• High School Diploma.

MSI Express is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Welcome to MSI Express Careers!

About Us

We are a single-source contract manufacturing and packaging company, delivering innovative engineering solutions from our strategically located network of manufacturing facilities.