Document Control Specialist

Hill International; San Antonio (TX); Remote; USD 40,000 - 60,000; Full time

Job summary

Hill International is seeking a Document Control Specialist in San Antonio, Texas. This remote position involves managing company documents, ensuring accuracy and compliance with retention policies. Candidates should be detail-oriented, possess strong communication skills, and have a high school diploma or higher. The role offers comprehensive benefits and opportunities for professional growth.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Tuition Reimbursement

Paid Time Off

Qualifications

• Self-directed, independent, and highly motivated.
• Ability to work in a fast-paced environment while maintaining focus.
• Willingness to learn and adapt.

Responsibilities

• Store, manage, and track documents electronically in a PMIS.
• Train employees on records management policies and procedures.
• Assist project managers with documents like meeting minutes and specifications.

Skills

Detail-oriented

Interpersonal skills

Communication skills

Customer service skills

Time management

Multitasking

Education

High school diploma

Associate degree

Bachelor's degree

Tools

Microsoft Office

Document control software

ISO

SharePoint

FileNet

Auto Desk Construction Cloud

Job description

Hill International is seeking a Document Control Specialist in San Antonio, Texas

Document control specialists are responsible for managing company documents, ensuring their accuracy, quality, and integrity. They help companies adhere to record retention policies, safeguard information, and retrieve data effectively. As organizations aim to become more eco-friendly and compliant with new laws and guidelines, the demand for document control specialists is expected to grow.

Qualifications

• Self-directed, independent, and highly motivated.
• Ability to work in a fast-paced, deadline-driven environment, maintaining focus and accuracy.
• Detail-oriented, dependable, and trustworthy with sensitive documents.
• Capable of prioritizing, managing time, multitasking, and troubleshooting.
• Strong interpersonal, communication, and customer service skills for interaction with internal and external partners.
• Proficient in Microsoft Office; experience with document control software, process map software, FTP clients, ISO, SharePoint, and FileNet is preferred. Experience with Auto Desk Construction Cloud (ACC) is a plus.
• High school diploma is typically sufficient; some employers prefer an associate degree. Willingness to learn is essential. Advanced positions may require a bachelor's degree or extensive experience. Knowledge of industry-specific terminology may be necessary, especially for engineering documents.
• This is a remote position.

Benefits

Depending on employment status, Hill offers comprehensive benefits including Medical, Dental, Vision, Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Disability coverage, Flexible Spending Accounts, Health Savings Account, Dependent Care FSA, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & AD&D Insurance, Paid Time Off, Holidays, 401(k), Employee Referral Program, Professional Certification Incentive, Hill University, Tuition Reimbursement, EAP, and Years of Service Awards.

Responsibilities

• Store, manage, and track documents electronically in a PMIS.
• Scan, image, organize, and maintain documents, following lifecycle procedures, and archive inactive records per retention schedules.
• Control document retrieval processes.
• Process RFIs from employees or clients and maintain tracking logs.
• Create new templates as RFI procedures evolve.
• Assist project managers with documents like meeting minutes, drawings, and specifications.
• Train employees on records management policies and procedures, including retention, retrieval, destruction, and disaster recovery.
• Support file migrations, audits, and perform administrative tasks as needed.