Document Control Specialist

RadNet; Somerville (MA); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading company in the healthcare industry is seeking a Document Control Specialist to manage record-keeping for the Quality Management System. This role involves maintaining technical and business documentation, ensuring compliance, and supporting audits within a remote working environment. Qualified candidates will have an Associate’s degree and experience in regulated industries, contributing to essential business operations.

Qualifications

• Experience in regulated industry (FDA and Software as a Medical Device preferred).
• Familiarity with Quality System Regulations (21 CFR 11, 21 CFR 820, ISO 13485).
• Experience creating and maintaining both paper and electronic records.

Responsibilities

• Lead and improve the Document Management System (DMS).
• Ensure technical documentation is complete and accurately reflects practices.
• Support audits and maintain quality management activities.

Skills

Communication

Attention to Detail

Compliance

Education

Associate’s degree in relevant field

Tools

Document Management System

Job description

Responsibilities

Job Title: Document Control Specialist

Reports to: VP Quality and Regulatory Affairs

FLSA Status: Exempt

Job Summary

The Document Control Specialist is primarily responsible for managing and maintaining the records required to support the Quality Management System, including product and product development, and business activities. The Document Control Specialist will also support the Quality and Regulatory team by performing general quality system activities.

Essential Duties and Responsibilities

• Lead the maintenance and continuous improvement of the Document Management System (DMS)
• Work with team members to ensure technical documentation and filings are complete and reflect current practice
• Ensure maintenance of technical and business related documentation, including routing, approval, and storage of electronic records.
• Enforce compliance to applicable standards and escalate to appropriate authorities if needed.
• Support regulatory, customer, and internal audits.
• Assist in general tasks to support the maintenance and improvement of the Quality Management System

PLEASE NOTE: This is not an exhaustive list of all duties, responsibilities and requirements of the position described above. Other functions may be assigned and management retains the right to add or change duties at any time.

Minimum Qualifications, Education and Experience

• Associate’s degree in relevant field (or equivalent experience)
• 2 - 4 years working in a regulated industry (FDA and Software as a Medical Device preferred) as a document control specialist
• Experience creating and maintaining both paper and electronic records
• Basic knowledge and understanding of Quality System Regulations, including but not limited, to 21 CFR 11, 21 CFR 820, and ISO 13485.
• Experience interacting with Regulatory Authorities
• Excellent written and oral communication skills, including English

Quality Standards

• Communicates, cooperates, and consistently functions professionally and harmoniously with all levels of supervision, co-workers, patients, visitors, and vendors.
• Demonstrates initiative, personal awareness, professionalism and integrity, and exercises confidentiality in all areas of performance.
• Follows all local, state and federal laws concerning employment to include but not limited to: I-9, Harassment, EEOC, Civil rights and ADA.
• Follows OSHA regulations, RadNet and site protocols, policies and procedures.
• Follows HIPAA, compliance, privacy, safety and confidentiality standards at all times.
• Practices universal safety precautions.
• Promotes good public relations on the phone and in person.
• Adapts and is willing to learn new tasks, methods, and systems.
• Reports to work regularly as scheduled; consistently punctual with respect to working hours, meal and rest breaks, and maintains satisfactory personal attendance in accordance with RadNet guidelines.
• Consistently adheres to the time management policies and procedures.
• Completes job responsibilities in a quality and timely manner.

Physical Demands

This position often requires sitting, standing, walking, bending, twisting, reaching with hands and arms, using hands and fingers, handling, or feeling, speaking, listening, and high-level cognitive thinking. Also, must be able to lift up to 10 pounds occasionally.

Working Environment

Remote setting.

ACCOMMODATIONS
Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job.

Job Title: Document Control Specialist

Reports to: VP Quality and Regulatory Affairs

FLSA Status: Exempt

Job Summary

The Document Control Specialist is primarily responsible for managing and maintaining the records required to support the Quality Management System, including product and product development, and business activities. The Document Control Specialist will also support the Quality and Regulatory team by performing general quality system activities.

Essential Duties and Responsibilities

• Lead the maintenance and continuous improvement of the Document Management System (DMS)
• Work with team members to ensure technical documentation and filings are complete and reflect current practice
• Ensure maintenance of technical and business related documentation, including routing, approval, and storage of electronic records.
• Enforce compliance to applicable standards and escalate to appropriate authorities if needed.
• Support regulatory, customer, and internal audits.
• Assist in general tasks to support the maintenance and improvement of the Quality Management System

PLEASE NOTE: This is not an exhaustive list of all duties, responsibilities and requirements of the position described above. Other functions may be assigned and management retains the right to add or change duties at any time.

Minimum Qualifications, Education and Experience

• Associate’s degree in relevant field (or equivalent experience)
• 2 - 4 years working in a regulated industry (FDA and Software as a Medical Device preferred) as a document control specialist
• Experience creating and maintaining both paper and electronic records
• Basic knowledge and understanding of Quality System Regulations, including but not limited, to 21 CFR 11, 21 CFR 820, and ISO 13485.
• Experience interacting with Regulatory Authorities
• Excellent written and oral communication skills, including English

Quality Standards

• Communicates, cooperates, and consistently functions professionally and harmoniously with all levels of supervision, co-workers, patients, visitors, and vendors.
• Demonstrates initiative, personal awareness, professionalism and integrity, and exercises confidentiality in all areas of performance.
• Follows all local, state and federal laws concerning employment to include but not limited to: I-9, Harassment, EEOC, Civil rights and ADA.
• Follows OSHA regulations, RadNet and site protocols, policies and procedures.
• Follows HIPAA, compliance, privacy, safety and confidentiality standards at all times.
• Practices universal safety precautions.
• Promotes good public relations on the phone and in person.
• Adapts and is willing to learn new tasks, methods, and systems.
• Reports to work regularly as scheduled; consistently punctual with respect to working hours, meal and rest breaks, and maintains satisfactory personal attendance in accordance with RadNet guidelines.
• Consistently adheres to the time management policies and procedures.
• Completes job responsibilities in a quality and timely manner.

Physical Demands

This position often requires sitting, standing, walking, bending, twisting, reaching with hands and arms, using hands and fingers, handling, or feeling, speaking, listening, and high-level cognitive thinking. Also, must be able to lift up to 10 pounds occasionally.

Working Environment

Remote setting.

ACCOMMODATIONS
Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job.