Document Control Specialist

Hill International Inc; San Antonio (TX); Remote; USD 45,000 - 65,000; Full time

Job summary

Hill International is seeking a Document Control Specialist to manage and maintain company documents in San Antonio, Texas. This role involves ensuring document accuracy and compliance with retention policies, while also supporting project managers and training staff. Ideal candidates will possess strong organizational skills, proficiency in document control software, and a detail-oriented approach.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Tuition reimbursement

Qualifications

• Ability to work independently in a fast-paced environment.
• Strong multitasking and troubleshooting skills.
• Knowledge of industry-specific terminology for engineering documents.

Responsibilities

• Managing and tracking company documents electronically.
• Processing Requests for Information (RFIs) from employees or clients.
• Training employees on records management policies.

Skills

Detail-oriented

Time management

Interpersonal skills

Customer service

Education

High school diploma

Associate degree

Bachelor’s degree

Tools

Microsoft Office

SharePoint

FileNet

Auto Desk Construction Cloud (ACC)

Job description

Hill International is seeking a Document Control Specialist in San Antonio, Texas

Document control specialists are responsible for managing company documents, ensuring their accuracy, quality, and integrity. They help companies adhere to record retention policies, safeguard information, and retrieve data efficiently. As organizations become more eco-friendly and compliant with new laws and guidelines, the demand for document control specialists is expected to grow.

Responsibilities include:

1. Storing, managing, and tracking company documents electronically in a PMIS.
2. Scanning, imaging, organizing, maintaining documents, and archiving inactive records per retention schedules.
3. Controlling the retrieval of documents.
4. Processing Requests for Information (RFIs) from employees or clients and maintaining tracking logs.
5. Creating new templates as RFI procedures are updated.
6. Assisting project managers with developing and maintaining documents like meeting minutes, drawings, specifications, and approvals.
7. Training employees on records management policies and procedures periodically.
8. Supporting file migrations, audits, and performing administrative tasks as needed.

Qualifications and Skills:

• Ability to work independently in a fast-paced, deadline-driven environment.
• Detail-oriented, dependable, and trustworthy with sensitive documents.
• Strong time management, multitasking, and troubleshooting skills.
• Excellent interpersonal, communication, and customer service skills.
• Proficiency in Microsoft Office and experience with document control software (e.g., SharePoint, FileNet, FTP clients, ISO, process map software).
• Experience with Auto Desk Construction Cloud (ACC) is a plus.
• High school diploma required; an associate degree is preferred. Bachelor’s degree or extensive experience may be required for advanced roles.
• Knowledge of industry-specific terminology, especially for engineering documents, is beneficial.
• This is a remote position.

Benefits:

Depending on employment status, benefits may include Medical, Dental, Vision, Life and AD&D Insurances, Disability Insurance, Flexible Spending Accounts, Health Savings Account, PTO, holidays, 401(k), Employee Referral Program, professional development, tuition reimbursement, and more.

About Hill International:

With over 4,100 professionals worldwide, Hill provides program and project management, construction management, advisory, and facilities management services across various sectors. Recognized as one of the largest program management firms globally by ENR, Hill is committed to exceeding client expectations and tailored solutions.

Hill is part of the GISI Consulting Group, under Global Infrastructure Solutions, Inc. For more information, visit www.hillintl.com.

Hill International is an Equal Opportunity Employer/Veteran/Disabled

Note: This job description provides an overview of the role's responsibilities, knowledge, skills, and abilities. Additional duties may be assigned as needed.