Document Control Specialist

Airswift; Dallas (TX); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Airswift is seeking a skilled Document Control Specialist to support a portfolio of capital projects in the energy sector in Dallas, TX. This twelve-month contract role focuses on implementing structured document control processes across the project lifecycle.

The successful candidate will manage document repositories, ensure version control, and collaborate with engineering, procurement, construction, and project management teams to enhance governance, traceability, and timely deliverables.

Qualifications

• Essential: 5+ years of document control experience supporting engineering, construction, industrial, or energy projects.
• Essential: Experience managing electronic document management systems and project repositories.
• Essential: Strong organisational skills with attention to detail and ability to manage multiple projects.
• Essential: Proficiency with Microsoft Office Suite, SharePoint, Teams, Bluebeam, and related collaboration tools.

Responsibilities

• Develop and maintain document control procedures, filing structures, naming conventions, and retention practices for project documentation.
• Establish and manage centralised repositories for engineering, procurement, construction, and project management records.
• Maintain version control, revision tracking, document registers, and status reporting across multiple active projects.
• Coordinate document flow between project teams and external stakeholders, ensuring current and approved documents are accessible when needed.
• Track project deliverables, correspondence, transmittals, approvals, and closeout documentation throughout the project lifecycle.
• Support the standardisation and continuous improvement of document workflows, review processes, and digital document management practices.
• Carry out routine audits to maintain document quality, consistency, security, and compliance with company standards.

Skills

Document control

Electronic document management systems

Microsoft Office

SharePoint/Teams

Bluebeam

Organizational skills

Tools

Microsoft Office Suite

SharePoint

Teams

Bluebeam

Job description

Document Control Specialist Duration: 12 months assignment w/ possible extension Location: Dallas, TX Schedule: 5/40 - Hybrid

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique business needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.

Position Overview This opportunity is for a Document Control Specialist supporting a portfolio of capital projects within the energy sector. The Document Control Specialist will play a key role in developing, implementing, and maintaining structured document control processes across the full project lifecycle. This Document Control Specialist position is well suited to a technically strong professional who can build scalable frameworks, improve information accessibility, and support consistent project delivery. The role offers the chance to make a visible impact by strengthening governance, traceability, and collaboration across active projects.

Role Context This role sits within a capital projects environment supporting midstream and refining project activity. The Document Control Specialist will contribute across engineering, procurement, construction, and project management documentation, helping to bring structure and consistency to a growing project portfolio.

Key Responsibilities

• Develop and maintain document control procedures, filing structures, naming conventions, and retention practices for project documentation.
• Establish and manage centralised repositories for engineering, procurement, construction, and project management records.
• Maintain version control, revision tracking, document registers, and status reporting across multiple active projects.
• Coordinate document flow between project teams and external stakeholders, ensuring current and approved documents are accessible when needed.
• Track project deliverables, correspondence, transmittals, approvals, and closeout documentation throughout the project lifecycle.
• Support the standardisation and continuous improvement of document workflows, review processes, and digital document management practices.
• Carry out routine audits to maintain document quality, consistency, security, and compliance with company standards.

Qualifications & Experience Essential:

• Essential: 5+ years of document control experience supporting engineering, construction, industrial, or energy projects.
• Essential: Experience managing electronic document management systems and project repositories.
• Essential: Strong organisational skills with excellent attention to detail and the ability to manage multiple projects and competing priorities.
• Essential: Proficiency with Microsoft Office Suite, SharePoint, Teams, Bluebeam, and related collaboration tools.