Document Control Specialist

Acro Service Corp; Alameda (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Acro Service Corp in Alameda, CA is seeking a Document Control Specialist to manage controlled documentation across engineering and project teams, ensuring proper routing and approvals.

You will build structured workflows in AODocs, maintain version integrity, and train teams and vendors on document control procedures, with collaboration across disciplines.

Qualifications

• 1–4 years of experience in document control, project administration, or information management.
• Experience with document management systems like AODocs, Google Workspace, SharePoint, OpenText.
• Strong understanding of document lifecycle management, version control, and transmittals.
• Proficiency in spreadsheets (Excel/Google Sheets) including formulas and basic reporting.
• Ability to manage large volumes of technical documentation across multiple stakeholders.
• Exposure to engineering, manufacturing, construction, or energy environments is a plus.
• Ability to support training and workflow documentation processes.

Responsibilities

• Maintain and manage controlled documents across multiple formats.
• Build and refine document workflows, approval chains, and metadata structures in AODocs.
• Review incoming documentation for compliance with standards.
• Create and manage document templates and automated routing processes.
• Generating reports and dashboards to track document status and KPIs.
• Training internal teams and external vendors on document control procedures.
• Supporting QA/QC checks to ensure documentation accuracy and version integrity.
• Collaborating with cross-functional stakeholders to improve document control systems.

Skills

Attention to detail

Organization

Communication skills

Spreadsheet proficiency

Cross-functional collaboration

Tools

AODocs

Google Workspace

SharePoint

OpenText

Job description

As a Document Control Specialist supporting Capital Projects, you will be responsible for managing and maintaining controlled documentation across engineering and project teams. You will help build and improve structured document workflows using tools such as AODocs, ensuring proper version control, traceability, and compliance. The role involves working closely with engineers, designers, and external vendors to ensure documentation is accurate, standardized, and properly routed through approval processes.

Key responsibilities include:

• Maintaining and managing controlled documents across multiple formats
• Building and refining document workflows, approval chains, and metadata structures in AODocs
• Reviewing incoming documentation for compliance with standards
• Creating and managing document templates and automated routing processesGenerating reports and dashboards to track document status and KPIs
• Training internal teams and external vendors on document control procedures
• Supporting QA/QC checks to ensure documentation accuracy and version integrity
• Collaborating with cross-functional stakeholders to improve document control systems

Skills Required:

• 1–4 years of experience in document control, project administration, or information management (capital/industrial projects preferred)
• Experience with AODocs, Google Workspace, SharePoint, OpenText, or similar document management systems
• Strong understanding of document lifecycle management, version control, and transmittals
• Proficiency in spreadsheets (Excel/Google Sheets) including formulas and basic reporting
• Ability to manage large volumes of technical documentation across multiple stakeholders
• Strong attention to detail, organization, and communication skills
• Exposure to engineering, manufacturing, construction, or energy environments is a plus
• Ability to support training and workflow documentation processes

Experience Required:

• 1–4 years of relevant experience in document control, project documentation, or information management
• Experience supporting structured documentation workflows in technical or capital project environments

Education Required:

• Not explicitly specified
• Relevant experience in document control or related technical/project administration roles preferred