Document Controller

accesssciences; Hillsboro (OR); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Paid Time Off

Job summary

Access Sciences Corporation is hiring a Document Controller to join their team. The ideal candidate will have over 5 years of experience in document control and records management, particularly within the Oil and Gas industry.

You will be responsible for managing document control operations, analyzing and retrieving project documents, and supporting team members in adherence to defined procedures. Comprehensive benefits including medical and 401(k) are part of the offer.

Qualifications

• 5+ years of full-cycle electronic document control, including project close-out.
• Demonstrated experience of document control and records management.
• Excellent writing and communication skills.

Responsibilities

• Implement and manage document control operations.
• Analyze, quality check, file, and retrieve documents.
• Support, train, and guide team members on document control procedures.

Skills

Document control expertise

Project management

Oil and Gas industry knowledge

Proficient in Adobe Acrobat

Education

Bachelor's degree from an accredited university or college

Tools

Electronic Document Management Systems (EDMS)

Hexagon SDx

MS Office Suite

Job description

Access Sciences Corporation is a nationwide professional services firm, hiring a Document Controller with 5+ years of experience to join our team in the Houston, TX area.

In this role, you will work with a team of Document Controllers to implement and manage document control operations by maintaining and administering document control standards and facilitating the process of document turnover at the end of projects.

You will work with multiple contractors, project team members, and project managers while controlling, distributing, maintaining, and retrieving project documents. You may need to work proactively to resolve issues and mitigate risks.

Daily, you will analyze, quality check, file, and retrieve electronic design and construction‑related documents. Additionally, you will process documents for incoming and outgoing transmittals. You will need to review and revise technical reports, specifications, drawings, and other documents. You will need to identify and use the correct tools, systems, and techniques to index, file, and control it.

You will have the opportunity to support, train, and guide other team members and the client on the defined document control procedures.

The ideal candidate will facilitate the administrative management of change process to ensure controlled documents are reviewed, approved, and published accurately, and efficiently.

Access Sciences is NOT able to sponsor Work Visas at this time.

Benefits include Medical, Dental, Vision, 401(k), Life Insurance, Health Savings Account, Flexible Spending Account, and Paid Time Off.

Knowledge and skills required for the position

• 5+ years of full‑cycle electronic document control, including project close‑out
• Demonstrated experience of document control and records management including Greenfield and Brownfield projects, Engineering and Vendor document management, As‑Built documentation, turnover processes, technical close‑out, and project archiving
• Oil and Gas industry experience with a thorough understanding of engineering, project phases, facilities, and documents for operations
• Working knowledge of Electronic Document Management Systems (EDMS). Knowledge of Hexagon SDx is preferred
• Strong experience in Adobe Acrobat, MS Office: Outlook, Word, Excel, PowerPoint, and Access with a professional understanding of templates, macros, and formatting styles
• Effective collaboration and facilitation skills; this is a team‑based environment with interaction among team members and the client
• Excellent writing skills, i.e., technical documentation, specifications, training materials, presentations
• Excellent interpersonal, organizational, and communication skills, capable of managing multiple tasks of differing priorities with precision and accuracy
• Ability to remain flexible when dealing with changing client requirements
• Ability to work in a fast‑paced environment

Education

• Bachelor's degree from an accredited university or college
• Equivalent professional experience may be substituted for the degree requirement on a year‑to‑year basis, provided the candidate has a High School diploma or GED.