Document Control Lead – Major Energy Projects

Airswift; Houston (TX); On-site; USD 65,000 - 85,000; Full time

Job summary

Airswift seeks an experienced Document Control Coordinator in Houston, TX to manage official project records across complex capital programs. You will ensure metadata accuracy, handle transmittals with contractors, and enforce document control procedures. This role supports engineering, commercial, and legal teams in a fast-paced environment.

The ideal candidate has 4–6 years in document control, hands-on EDMS experience, and a collaborative, process-driven approach to project documentation.

Qualifications

• Four to six years of document control experience.
• Experience supporting a turnaround/shutdown/outage (TA/TAR/STO) in a plant, refinery, chemical, or LNG site as a document controller.
• Minimum of three years administering and using an electronic document management system.
• Proven ability to distinguish between different types of project documentation.
• Experience working within an integrated team environment.
• Ability to manage multiple competing priorities and work to short timeframes.

Responsibilities

• Manage all official project documentation within the document management system.
• Review, classify, and quality check project and vendor documentation for completeness and compliance.
• Maintain and update project records, metadata, document numbering, titles, revisions, and status information.
• Coordinate the transmittal of information between the company and contractors to support efficient document flow.
• Track and expedite the internal review status of project documentation.
• Support consistency of document control processes, training, and procedural enforcement.
• Assist with supplier and contractor compliance relating to project document management, metadata, and transfer requirements.
• Provide technical support and guidance for the administration of electronic project files and document management processes.
• Help develop and maintain project forms and contribute to process improvements where applicable.
• Assist with training additional project document controllers as required.

Skills

Electronic document management systems

Document review

Metadata quality checking

Organisational skills

Interpersonal and communication skills

Proactive mindset

Microsoft Word

Microsoft Excel

Microsoft Outlook

Database tools

Search filters and reporting

Core computer principles

Tools

Electronic Document Management System (EDMS)

Job description

Airswift seeks an experienced Document Control Coordinator in Houston, TX to manage official project records across complex capital programs. You will ensure metadata accuracy, handle transmittals with contractors, and enforce document control procedures. This role supports engineering, commercial, and legal teams in a fast-paced environment.

The ideal candidate has 4–6 years in document control, hands-on EDMS experience, and a collaborative, process-driven approach to project documentation.