Document Control Specialist

K&A Engineering; City of Rochester (NY); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401K with Company Match

Paid Holidays and Flexible PTO

Tuition Reimbursement

Job summary

K&A Engineering in Rochester, New York seeks a detail-focused Document Control Specialist to manage controlled documents for engineering projects. You will develop, audit, and maintain documentation, ensuring timely revisions and approvals while supporting project teams.

Ideal candidates have 5+ years in document management with ProjectWise and SharePoint, strong drafting standards knowledge, and a team-oriented mindset in a fast-paced energy sector environment.

Qualifications

• Associate or Bachelor's degree in a related field; or 2–3 years of related experience.
• Thrive in a team environment; assist other document control resources.
• Understanding of design and drafting standards for check and release of drawings.
• 5+ years in Document Management with ProjectWise and SharePoint.
• Experience in Substations, T&D, Gas-Hydro and OSG.

Responsibilities

• Develop, implement, train, and audit controlled documentation such as drawings and reports.
• Process, distribute, and maintain controlled documentation using the customer system.
• Prepare documents for revision and approvals.
• Monitor distribution and reconciliation of process/reference documents.
• Oversee document control and flow of engineering design/submittals and reviews.
• Maintain master tracking of packages/deliverables for management reporting.

Skills

Teamwork

Attention to detail

Drafting standards

Education

Associate or Bachelor's degree

Related experience 2-3 years

Tools

ProjectWise

SharePoint

Job description

Career Opportunities with K&A Engineering

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K&A Power Group– is a privately held company, providing comprehensive consulting, engineering and design, program/project management, construction management, and support services to power utility and industrial clients. Specializing in substation, transmission, distribution, distributed energy resources, and EPC services, we excel in solving complex challenges with precision-driven solutions. We pride ourselves on employing top talent, fostering a culture of excellence, and building meaningful relationships with clients and employees.

Powered By Innovation, Passion, And Purpose.

We are seeking a highly motivated and skilled Document Control Specialist to join our team at K&A Engineering in Rochester, New York. In this role, you will have the opportunity to work on exciting and challenging projects that make a real impact in the energy and utility sectors. You’ll be part of a dynamic, people-focused team where your expertise, ideas, and contributions will be valued and celebrated.

• Responsible for the development, implementation, training and auditing of all controlled documentation: drawings, procedures, reports and any other document under revision control
• Process, distribute, and maintain controlled documentation using Customer document control system
• Process documents for revision and approvals
• Monitor the distribution and reconciliation of process or reference documents
• Perform overall document control and flow of engineering design/submittals and processes/reviews
• Implement master tracking of all packages/deliverables and provide data from this tracking to support management reporting

What we’re looking for:

• Associate and/or Bachelor’s degree in a related field of work; or a combination of two to three years of related experience and/or training; or equivalent combination of education and experience
• Thrive in a team environment; be able to assist other document control/program management resources
• Understanding of design and drafting standards required for the check and release of engineering drawings
• 5+ years of experience in Document Management working with Project Wise and SharePoint
• Experience in the functional area under which it will be contracted: Substations, T&D, Gas-Hydro and OSG

Pay Range: $65,000-$70,000/annually

Why Join K&A?

• People-First Culture: We put our people at the center of everything we do, creating an environment where your professional and personal growth is a top priority.
• Innovation & Learning: We encourage continuous learning and invest in your development through training, mentorship, and hands-on experience.
• Collaborative Team Environment: We believe in the power of collaboration and working together to achieve the best outcomes for our clients and employees.
• Recognition & Growth: We’ve earned our reputation through uncompromising precision and a commitment to excellence. As an agile and fast-growing company, we offer plenty of opportunities for your career advancement and growth.
• Competitive Compensation & Benefits: We offeracomprehensive benefits package for eligible classified employees, including but not limited to:

• Medical, Dental, and Vision Insurance
• FSA, HSA, and Dependent Care Spending Account
• 401K (Traditional and Roth with Company Match)
• Lifestyle Spending Account (LSA)
• Paid Holidays and Flexible PTO
• Tuition Reimbursement, Parking and Transit Reimbursement, and Pet Insurance
• Long-Term Disability, Short-Term Disability, and Life Insurance
• EAP (Employee Assistance Program)

The salary range for this role considers a wide range of factors that are considered in making compensation decisions, including but not limited to technical ability, experience and training, licenses and certifications, and other related skillsets. The disclosed range is an estimate and has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled.