Document Control Specialist

K&A Engineering Consulting; City of Rochester (NY); On-site; USD 79,000 - 104,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401K with Company Match

Paid Parental Leave

Tuition Reimbursement

Job summary

A leading engineering consulting firm in Rochester, NY is seeking a highly motivated Document Control Specialist. This role involves managing documentation related to engineering projects, requiring 5+ years of experience with ProjectWise and SharePoint. The ideal candidate will thrive in a team environment and understand design standards. This firm promotes a people-first culture and offers competitive compensation and benefits.

Qualifications

• 5+ years of experience in Document Management working with ProjectWise and SharePoint.
• Understanding of design and drafting standards required for engineering drawings.
• Ability to thrive in a team environment and assist other resources.

Responsibilities

• Develop, implement, train, and audit controlled documentation.
• Process and maintain controlled documentation using document control systems.
• Monitor distribution and reconciliation of process or reference documents.

Skills

Team collaboration

Document Management

Understanding design standards

Education

Associate and/or Bachelor’s degree

Tools

ProjectWise

SharePoint

Job description

Overview

K&A Engineering Consulting is a privately held company providing comprehensive consulting, engineering and design, program/project management, construction management, and support services to power utility and industrial clients. Specializing in substation, transmission, distribution, distributed energy resources, and EPC services, we excel in solving complex challenges with precision-driven solutions. We pride ourselves on employing top talent, fostering a culture of excellence, and building meaningful relationships with clients and employees.

We are seeking a highly motivated and skilled Document Control Specialist to join our team in Rochester, New York. In this role, you will have the opportunity to work on exciting and challenging projects that make a real impact in the energy and utility sectors. You’ll be part of a dynamic, people-focused team where your expertise, ideas, and contributions will be valued and celebrated.

Responsibilities

• Responsible for the development, implementation, training and auditing of all controlled documentation: drawings, procedures, reports and any other document under revision control
• Process, distribute, and maintain controlled documentation using customer document control system
• Process documents for revision and approvals
• Monitor the distribution and reconciliation of process or reference documents
• Perform overall document control and flow of engineering design/submittals and processes/reviews
• Implement master tracking of all packages/deliverables and provide data from this tracking to support management reporting

What We’re Looking For (Qualifications)

• Associate and/or Bachelor’s degree in a related field of work; or a combination of two to three years of related experience and/or training; or equivalent combination of education and experience
• Thrive in a team environment; be able to assist other document control/program management resources
• Understanding of design and drafting standards required for the check and release of engineering drawings
• 5+ years of experience in Document Management working with ProjectWise and SharePoint
• Experience in the functional area under which it will be contracted: Substations, T&D, Gas-Hydro and OSG

Pay

Pay Range: $79,000-$104,000/annually

Why Join K&A?

• People-First Culture: We put our people at the center of everything we do, creating an environment where your professional and personal growth is a top priority.
• Innovation & Learning: We encourage continuous learning and invest in your development through training, mentorship, and hands-on experience.
• Collaborative Team Environment: We believe in the power of collaboration and working together to achieve the best outcomes for our clients and employees.
• Recognition & Growth: We’ve earned our reputation through uncompromising precision and a commitment to excellence. As an agile and fast-growing company, we offer plenty of opportunities for your career advancement and growth.
• Competitive Compensation & Benefits: We offer a comprehensive benefits package for eligible classified employees, including but not limited to:
  • Medical, Dental, and Vision Insurance
  • FSA, HSA, and Dependent Care Spending Account
  • 401K (Traditional and Roth with Company Match)
  • Lifestyle Spending Account (LSA)
  • Paid Parental Leave
  • Paid Holidays and Flexible PTO
  • Tuition Reimbursement, Parking and Transit Reimbursement, and Pet Insurance
  • Long-Term Disability, Short-Term Disability, and Life Insurance
  • EAP (Employee Assistance Program)

Job Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Strategy/Planning and Information Technology
• Industries: Utilities