Document Control Specialist

LaBella Associates; City of Rochester (NY); On-site; USD 50,000 - 80,000; Full time

Benefits offered by this job

Flexible Work Schedule

Health/Dental Insurance

401k Plan with Employer Match

Short & Long Term Disability

Profit Sharing

Paid Time Off

Tuition Reimbursement

Fitness Reimbursement

Referral Bonus Program

Wellness Program

Team Building Events

Community Service Events

Job summary

LaBella Associates is seeking a Document Controller Specialist in the Program Management Services Division to manage controlled documentation including drawings, procedures and reports.

The role requires at least 5 years of experience in document control, familiarity with design standards, and experience with ProjectWise and SharePoint. Salary range $50,000 - $80,000, with compensation depending on experience and work location.

Qualifications

• Minimum 5 years in document control processes.
• Knowledge of design and drafting standards for engineering drawings.
• Experience with document control systems (ProjectWise, SharePoint).
• Ability to work in a team environment.

Responsibilities

• Develop, implement, train and audit controlled documentation: drawings, procedures, reports and any other document under revision control.
• Process, distribute, and maintain controlled documentation using owner document control system.
• Process documents for revision and approval.
• Monitor the distribution and reconciliation of process or reference documents.
• Perform overall document control and flow of engineering design/submittals and processes/reviews.
• Implement master tracking of all packages/deliverables and provide data from this tracking to support management reporting.

Skills

Documentation control

Team collaboration

Attention to detail

Education

Associate degree in a related field

Bachelor's degree in a related field

Tools

ProjectWise

SharePoint

Job description

We are currently seeking qualified candidates for consideration to fill an open Document Controller Specialist position in our Program Management Services Division.

The Program Management Services Division at LaBella provides comprehensive management services for complex projects and multi-year capital programs. Project teams are established to provide a customized mix of business consulting, project management, financial control and monitoring, administrative, and technical support services.

Salary Range:$50,000 - $80,000

The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.

Responsibilities

• Responsible for the development, implementation, training and auditing of all controlled documentation: drawings, procedures, reports and any other document under revision control.
• Process, distribute, and maintain controlled documentation using owner document control system
• Process documents for revision and approval.
• Monitor the distribution and reconciliation of process or reference documents.
• Perform overall document control and flow of engineering design/submittals and processes/reviews
• Implement master tracking of all packages/deliverables and provide data from this tracking to support management reporting

• 5 years or more in controlling document processes and procedures
• Understanding of design and drafting standards required for the check and release of engineering drawings
• Working knowledge of Project Wise and SharePoint
• Associate and/or Bachelor's degree in a related field of work; or a combination of two to three years of related experience and/or training; or equivalent combination of education and experience
• Thrive in a team environment; be able to assist other document control/program management resources

Body, mind, and wallet- LaBella's benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.

• Flexible Work Schedule
• Health/Dental Insurance
• 401k Plan with Employer Match
• Short & Long Term Disability
• Profit Sharing
• Paid Time Off
• Leadership Development Program
• Fitness Reimbursement
• Tuition Reimbursement
• Referral Bonus Program
• Wellness Program
• Team Building Events
• Community Service Events