Document Control Specialist

LaBella Associates; Virginia (MN); On-site; USD 40,000 - 73,000; Full time

Benefits offered by this job

Flexible Work Schedule

Health Insurance

401k Plan with Employer Match

Short & Long Term Disability

Paid Time Off

Tuition Reimbursement

Wellness Program

Job summary

LaBella Associates is seeking a qualified Document Control Specialist to join the Program Management Services Division in Augusta, ME. The role focuses on maintaining documentation, controlling revisions, and ensuring accessibility across multiple projects.

The ideal candidate has 5+ years of document control experience, proficiency with ProjectWise and SharePoint, and a related degree or equivalent experience. This is an in-office position with a strong emphasis on teamwork and accuracy.

Qualifications

• 5+ years in controlling document processes and procedures.
• Understanding of design and drafting standards required for the check and release of engineering drawings.
• Working knowledge of ProjectWise and SharePoint.
• Associate and/or bachelor’s degree in a related field of work; or a combination of two to three years of related experience and/or training; or equivalent combination of education and experience
• Thrive in a team environment; be able to assist other document control/program management resources.

Responsibilities

• Develop, implement, training and auditing of all controlled documentation: drawings, procedures, reports and any other document under revision control.
• Process, distribute, and maintain controlled documentation using owner document control system.
• Process documents for revision and approval.
• Monitor the distribution and reconciliation of process or reference documents.
• Perform overall document control and flow of engineering design/submittals and processes/reviews.
• Implement master tracking of all packages/deliverables and provide data from this tracking to support management reporting.

Skills

Document control

Attention to detail

Organizational skills

Education

Associate/Bachelor’s degree in a related field

Tools

ProjectWise

SharePoint

Job description

Overview

We are currently seeking qualified candidates for consideration to fill an open Document Control Specialist position in our Program Management Services Division. This position works out of our Client’s Augusta, ME office (in office 5-days/week).

The Program Management Services Division at LaBella provides comprehensive management services for complex projects and multi-year capital programs. Project teams are established to provide a customized mix of business consulting, project management, financial control and monitoring, administrative, and technical support services.

The Document Control Specialist assists Project Manager’s to sufficiently maintain documentation within our client’s portfolio of projects. The Document Control Specialist is assigned to multiple projects and is responsible for the document lifecycle, ensuring accuracy, compliance, and accessibility. They follow and maintain document control procedures, oversee version control, and facilitate collaboration between stakeholders. The successful candidate will have qualities like attention to detail, organizational skills, and a strong understanding of document management systems.

Salary Range

Salary Range: $40,000 - $73,000 per year

The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.

Responsibilities

• Responsible for the development, implementation, training and auditing of all controlled documentation: drawings, procedures, reports and any other document under revision control.
• Process, distribute, and maintain controlled documentation using owner document control system.
• Process documents for revision and approval.
• Monitor the distribution and reconciliation of process or reference documents.
• Perform overall document control and flow of engineering design/submittals and processes/reviews.
• Implement master tracking of all packages/deliverables and provide data from this tracking to support management reporting.

Qualifications

• 5 years or more in controlling document processes and procedures.
• Understanding of design and drafting standards required for the check and release of engineering drawings.
• Working knowledge of Project Wise and SharePoint.
• Associate and/or bachelor’s degree in a related field of work; or a combination of two to three years of related experience and/or training; or equivalent combination of education and experience
• Thrive in a team environment; be able to assist other document control/program management resources.

Benefits

Body, mind, and wallet—LaBella’s benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry‑on‑tops (fitness reimbursements, year‑end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.

• Flexible Work Schedule
• Health/Dental Insurance
• 401k Plan with Employer Match
• Short & Long Term Disability
• Profit Sharing
• Paid Time Off
• Leadership Development Program
• Fitness Reimbursement
• Tuition Reimbursement
• Referral Bonus Program
• Wellness Program
• Team Building Events
• Community Service Events