Document Control Specialist

Accede Solutions Inc (accedesolution.com); Chicago (IL); On-site; USD 40,000 - 55,000; Full time

Job summary

Accede Solutions Inc. in Chicago, IL seeks an Associate Document Control Specialist to handle data entry and lifecycle management of electronic documents.

You will maintain an orderly filing system, ensure latest revisions are current, and support audit readiness across the project scope. Responsibilities include reviewing documents for minor imperfections, coordinating with departments for data collection, and performing light document analysis.

Qualifications

• Minimum High School diploma or equivalent.
• At least 1 year supporting major construction programs.
• Experience in data entry and administrative tasks.

Responsibilities

• Data entry, control, metadata, release, versioning, and archiving of electronic documentation.
• Communicate and coordinate with other departments for collecting, data entry and filing all documentation relating to document life cycle.
• Maintain document files to be orderly, up-to-date, and ready for audit at all times.
• Respond and fulfill internal documentation requests. Printing and compiling documentation as requested.
• Light analysis and review of documents received compared to the document requirements.
• Provide feedback to the supplier of the documents as needed and make minor corrections.

Skills

Data entry

Document control

Metadata management

Communication

Attention to detail

Education

High School Diploma / GED

Tools

Document management software

Job description

Duration 10+ months with possible extension

Location: Chicago IL 60601

The associate document control specialist is responsible for data entry tasks associated with the project document life cycle. The Associate Specialist position collects, maintains, and distributes various electronic documents necessary to support throughout the project life cycle; maintains a comprehensive filing system and database for all documents to be retained in the document control system; manages the latest revision of all documentation in a timely manner. Associate Specialist performs mostly data entry functions into the electronic database and tracking log, including reviewing documents for minor imperfections, and making minor corrections. Associate specialist is required to review and follow all document control checklists, guidelines, and processes prior to performing their job function.

Job Duties:

Data entry, control, metadata, release, versioning, and archiving of electronic documentation.

Communicate and coordinate with other departments for collecting, data entry and filing all documentation relating to document life cycle. Maintain document files to be orderly, up-to-date, and ready for audit at all times.

Respond and fulfill internal documentation requests. Printing and compiling documentation as requested.

Light analysis and review of documents received compared to the document requirements.

Provide feedback to the supplier of the documents as needed and make minor corrections.

Minimum Qualifications:

• High School Diploma, HSED, or GED
• 1+ years providing support on major construction programs, preferably within a utility. 1+ years of administrative and data entry experience in any setting.