Document Control Specialist

Synch-Solutions; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

A managed services provider in Chicago is seeking a Document Controls Professional to support a multi-billion-dollar airport redevelopment program. The ideal candidate should have at least 3 years of experience in document management systems, proficiency in MS Office, and a strong attention to detail. Responsibilities include managing document flows and supporting project documentation while working on-site. This position requires U.S. citizenship and a valid driver's license for travel between project locations.

Qualifications

• Minimum 3 years’ experience with project/program document management systems.
• U.S. citizenship and valid Drivers License required.
• Experience closing out construction projects preferred.
• Attention to detail with ability to work with minimal supervision.
• Experience mentoring junior staff.
• On-site work at airport office Monday–Friday with program management team.
• U.S. citizenship required.
• Valid driver’s license; travel between locations.

Responsibilities

• Provide support and oversight in Document Management implementation.
• Archive completed projects and manage document retrieval.
• Maintain regular contact with clients, suppliers, or employees.

Skills

Attention to detail

Proficient in MS Office Word

Proficient in MS Office Excel

Mentoring junior staff

Mentoring junior staff

On-site work

US citizenship

Travel between locations

Education

High School Diploma

Bachelor's degree

Tools

SharePoint

eBuilder

Reproduction equipment

Job description

Job Description

Our on-site Program Management team in Chicago, IL, is looking to add a driven and collaborative Document Controls Professional in support of a multi-billion-dollar airport capital redevelopment program. The redevelopment will occur in the middle of an active airport, and the existing terminal and concourses will remain operational while the new facility is built in place in a phased approach. This is an opportunity to be a contributor to the growth of one of the busiest airports in the world as part of the program management team.

You will provide support and oversight in the definition and implementation of Document Management and related systems, working with physical and electronic documents. You will also have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information. Daily work consists of archiving of completed projects, document retrieval, document reproduction and document filing and naming.

Bring your attention to detail and desire to grow, and we’ll help you pursue what drives you – so we can tackle challenging projects, together.

Here’s What You’ll Need

• High School Diploma
• Minimum 3 years’ experience with project / program document management systems
• Proficient in MS Office Word and Excel
• Demonstrated attention and ability to complete tasks with minimal supervision
• Experience mentoring junior staff
• Ability to work from the airport’s onsite office Monday - Friday with the program management team
• U.S. citizenship
• Valid Drivers License (travel between locations required)

Ideally, You’ll Also Have

• Bachelor’s degree
• Working knowledge of SharePoint & eBuilder
• Experience closing out construction projects
• Experience using reproduction equipment for large format printing, binding, booklets, etc.

Company Description

Synchronous Solutions, Inc. (d.b.a. “Synch-Solutions”), provides Managed Services, Technology Solutions Delivery, and Value‑Added Resourcing to Electric & Gas Utilities and Government & Public Services organizations.