Document Control Specialist

Genesis Technical Staffing, Inc.; Alabama; On-site; USD 50,000 - 75,000; Full time

Job summary

Genesis Technical Staffing, Inc. is seeking a Document Control Specialist in Mobile, AL to manage document control processes and ensure accurate creation, review, distribution, storage, retrieval, and retention of project and corporate documents.

You will work with project teams, clients, vendors, and stakeholders to maintain document integrity, support quality systems, and ensure compliance with company policies and regulatory standards. Associate or BA, 2+ years of experience preferred.

Qualifications

• Associate's or Bachelor's degree in relevant field or equivalent work experience.
• 2+ years in document control, records management, or project coordination.
• Experience supporting engineering/construction/manufacturing projects preferred.
• Proficiency with Microsoft Office Suite and EDMS systems.

Responsibilities

• Maintain and administer document control systems for project and corporate records.
• Receive, log, review, distribute, track, and archive documents per procedures.
• Coordinate document reviews, approvals, and revisions with stakeholders.
• Monitor workflows to ensure timely processing and distribution.
• Support project closeout by organizing final documentation.
• Assist audits by providing requested documentation and maintaining accurate records.

Skills

Document control

EDMS

Microsoft Office

Communication

Time management

Organization

Education

Associate's or Bachelor's degree in related field

Tools

SharePoint

OpenText

Aconex

Procore

Bluebeam

Autodesk Construction Cloud

Job description

Job Description

Document Control Specialist

Location: Mobile, AL

Full time (M-F)

Position Summary

The Document Control Specialist is responsible for managing the organization's document control processes to ensure the accurate creation, review, distribution, storage, retrieval, and retention of project and corporate documents. This position maintains document integrity, supports quality management systems, and ensures compliance with company policies, contractual requirements, and applicable regulatory standards. The Document Control Specialist works closely with project teams, clients, vendors, and other stakeholders to facilitate efficient information management throughout the project lifecycle.

Essential Duties and Responsibilities

• Maintain and administer document control systems for project and corporate records.
• Receive, log, review, distribute, track, and archive documents in accordance with established procedures.
• Ensure documents are properly identified, version-controlled, and maintained throughout their lifecycle.
• Process incoming and outgoing transmittals, submittals, requests for information (RFIs), drawings, specifications, reports, and correspondence.
• Coordinate document reviews, approvals, and revisions with project managers, engineers, clients, and other stakeholders.
• Monitor document workflows to ensure timely processing and distribution.
• Maintain electronic and physical filing systems in accordance with company standards and record retention policies.
• Verify document completeness, formatting, and compliance with established quality requirements.
• Prepare document registers, logs, status reports, and other tracking documentation.
• Support project closeout activities by organizing and compiling final project documentation.
• Assist with audits by providing requested documentation and maintaining accurate records.
• Protect confidential and proprietary information by following established security and access control procedures.
• Identify opportunities to improve document control processes and recommend system enhancements.
• Provide training and support to employees regarding document management procedures and systems.
• Perform other duties as assigned.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Information Management, Engineering Technology, or a related field, or equivalent work experience.
• Two or more years of document control, records management, administrative support, or project coordination experience preferred.
• Experience supporting engineering, construction, manufacturing, industrial, or professional services projects is preferred.
• Strong knowledge of document management principles and records retention practices.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Adobe Acrobat.
• Experience using electronic document management systems (EDMS) such as SharePoint, OpenText, Aconex, Procore, Bluebeam, Autodesk Construction Cloud, or similar platforms is preferred.
• Excellent organizational, time management, and attention-to-detail skills.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks while meeting deadlines.
• Ability to work independently and collaboratively within a team environment.

Company Description

At Genesis, we love people. Our mission is to be a blessing in all we do while putting people to work. We specialize in partnering with candidates and clients to bring the right people together to accomplish great things.

Genesis Staffing provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Genesis Staffing and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://gtstaffing.com/privacy-policy/