Document Control Specialist

Sundt Enterprise; Atlanta (GA); On-site; USD 40,000 - 60,000; Full time

Job summary

Sundt Enterprise is looking for a skilled professional in Atlanta, Georgia, responsible for document management for specific projects. The role includes handling document retrieval, preparation for scanning, and maintaining project repositories.

The ideal candidate will have 3-5 years of support experience, strong proficiency in Microsoft Office, and excellent organizational skills. This position requires the ability to multi-task effectively within a safety-sensitive environment.

Qualifications

• 3-5 years of previous support experience required.
• Experience with Contract Manager or other contract management tools preferred.
• Must be detail-oriented and have excellent organizational skills.
• Strong understanding of Microsoft Word, Excel, and Outlook.

Responsibilities

• Assist with document preparation for scanning.
• Handle document retrieval requests and reproduction.
• Maintain project and drawing files as repositories of design documents.
• Organize inactive records for archives and destruction.

Skills

Document management expertise

Proficiency in Microsoft Office

Organizational skills

Communication skills

Detail-oriented

Education

High school diploma

Associate's Degree

Tools

Prolog

Contract Management Software

Job description

Job Summary

Generally responsible for document management for specific projects and is the key resource for the management of documentation and records at the site. This work will be performed under general supervision.

Key Responsibilities

• 1. Assists with the document preparation for scanning (i.e., removes all staples, paper clips).
• 2. Handles document retrieval requests, and assists in document reproduction.
• 3. Maintains the master project/drawing / specification files as the repository of design /construction documents.
• 4. Maintains transmittal logs and records and ensures compliance.
• 5. Organize, prepare and box inactive records for archives, storage, retention and/or destruction.
• 6. Responsible for maintenance of the project electronic and physical library records.
• 7. Serves as main contact for file maintenance, quality control and retrieval of physical files within the central library.
• 8. Supports and maintain the operation of the Electronic Management & Physical File Structure Systems.

Minimum Job Requirements

• 1. 3-5 years of previous support experience required. Experience with Contract Manager or other contract management tool is preferred.
• 2. Familiarization with Prolog, ERP systems and other related project management software preferred.
• 3. Must be detailed oriented, have excellent organizational skills and have the ability to multi-task.
• 4. Proficiency with Microsoft Office Package; strong understanding of Word, Excel, and Outlook.
• 5. Requires a high school diploma, Associate's Degree preferred (or equivalent working knowledge/experience).
• 6. Strong interpersonal and communication skills, both written and verbal, and a professional demeanor are required.

Note: Job Description is subject to change at any time and may include other duties as assigned.

Physical Requirements

• 1. May stoop, kneel, or bend, on an occasional basis
• 2. Must be able to comply with all safety standards and procedures
• 3. Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis
• 4. Will interact with people and technology frequently during a shift/work day
• 5. Will lift, push or pull objects pounds on an occasional basis
• 6. Will sit, stand or walk short distances for up to the entire duration of a shift/work day.
• 7. Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors

Safety Level

Safety-Sensitive

Note: Jobs with the Safety-Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others such as operating a vehicle, operating equipment, operating machinery or power tools, repairing/maintaining the operation of any vehicle/equipment, the handling/disposal/transport of hazardous materials, or the handling/treatment/disposal of potentially flammable/combustible materials.