Document Control Lead: EDMS & Compliance

Stantec Consulting International Ltd.; Phoenix (AZ); Hybrid; USD 60,000 - 95,000; Full time

Benefits offered by this job

Health, dental, vision plans

Wellness program

Retirement savings plan

Employee stock purchase program

Paid time off

Job summary

Stantec Consulting International Ltd. is seeking an experienced Document Control Specialist to manage the full lifecycle of project documentation.

You will ensure accuracy, governance, and timely distribution across internal teams, clients, and external stakeholders using EDMS platforms like SharePoint and ProjectWise. The role requires strong organizational skills, attention to detail, and the ability to work independently on multiple projects in a hybrid office setting.

Qualifications

• Minimum 5 years of experience in document control within engineering, construction, industrial, or project-based environments
• Proven experience managing large volumes of technical documentation
• Strong understanding of document control processes, standards, and best practices
• Excellent organizational, prioritization, and time-management skills
• High level of accuracy and attention to detail
• Strong written and verbal communication skills
• Ability to work independently and manage multiple projects simultaneously
• Ability to work under pressure and meet deadlines

Responsibilities

• Establish, maintain, and manage document control processes per standards and client requirements
• Control the full document lifecycle from creation to archiving
• Oversee review, approval workflows, and revision control
• Manage transmittals and distribution to internal and external stakeholders
• Support EDMS platforms (SharePoint, ProjectWise, ACC) and ensure secure access
• Format, edit, and proofread project documents
• Coordinate project meetings and RFIs
• Assist with document handover packages at project start-up and close-out
• Maintain registers, metadata, and logs for accuracy and traceability
• Provide training on document control systems and processes

Skills

Document control

Communication

Time management

Attention to detail

Independent worker

Multitasking

Education

Post-secondary education in a related field

Tools

Microsoft Office

Adobe Acrobat Pro

SharePoint

ProjectWise

ACC

Visio

Job description

Stantec Consulting International Ltd. is seeking an experienced Document Control Specialist to manage the full lifecycle of project documentation.

You will ensure accuracy, governance, and timely distribution across internal teams, clients, and external stakeholders using EDMS platforms like SharePoint and ProjectWise. The role requires strong organizational skills, attention to detail, and the ability to work independently on multiple projects in a hybrid office setting.