Document Control & Data Management Specialist

Talentify; Stoughton (WI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

401(k) match

LinkedIn Learning

Job summary

Talentify is seeking a detail-oriented Document Control Specialist in Wisconsin to manage digital filing, data verification, and communication across teams. You will organize drawings and BOM data, generate reports, and support production with timely document delivery.

Candidates should have strong organizational skills, familiarity with Microsoft Office, and the ability to learn new software. This role offers training and opportunities within a stable steel industry organization.

Qualifications

• Attention to detail.
• Intermediate computer skills.
• Ability to learn new software.
• Organizational skills.
• Ability to follow written instructions.
• Familiarity with Microsoft Outlook and Microsoft Suite products.
• Ability to manage competing deadlines and prioritize tasks appropriately.
• Ability to work independently and as part of a team.
• Problem solving skills.
• Excellent communication and follow-through.

Responsibilities

• Digital Filing: receive, locate, and download digital files.
• Create compiled PDF documents using Bluebeam.
• File documents on external storage and internal servers.
• Verify and import data; resolve import errors.
• Occasionally view and edit KSS files to adjust the code.
• Generate reports for internal and external distribution.
• Stay on top of emails to know when new packages are ready for release.
• Distribute documents via email to notify internal team that items are ready to begin the next steps in production.
• Request information from Production/Operations about package prioritization.
• Send and receive files to/from external parties using email and online file sharing services.
• Fill out tracking spreadsheets when tasks are completed.
• Forward information to relevant parties as needed.
• Identify action items and prioritize tasks.
• Meet deadlines for document submittals.
• Attend meetings and take notes on upcoming and active tasks.

Skills

Attention to detail

MS Outlook

Microsoft Office

Organizational skills

Time management

Independent work

Communication

Learning new software

Tools

Tekla EPM

Smartsheet

Python

Bluebeam

Microsoft Excel

Job description

Talentify is seeking a detail-oriented Document Control Specialist in Wisconsin to manage digital filing, data verification, and communication across teams. You will organize drawings and BOM data, generate reports, and support production with timely document delivery.

Candidates should have strong organizational skills, familiarity with Microsoft Office, and the ability to learn new software. This role offers training and opportunities within a stable steel industry organization.