Document Control & Data Coordination Specialist

Zalk Josephs Fabricators, LLC; Stoughton (WI); On-site; USD 48,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Life insurance

HSA contribution

401(k) with company match

Employee assistance program

Wellness programs

Paid time off (vacation, sick, holiday

Career advancement

Job summary

Zalk Josephs Fabricators, LLC is seeking a detail-oriented document control and file management assistant to support steel fabrication workflows. You will receive, locate, and download digital files, create PDF packages with Bluebeam, and file documents across external storage and internal systems.

You will also ensure drawings are current, import files, reconcile data with Tekla PowerFab, and generate reports for internal and external stakeholders.

Qualifications

• Ability to learn new software
• Strong organizational and communication skills
• Ability to follow written instructions precisely
• Familiarity with Microsoft Outlook and Microsoft Office
• Ability to manage competing deadlines and prioritize tasks
• Ability to work independently and as part of a team
• Excellent communication and follow-through

Responsibilities

• Receive, locate, and download digital files.
• Create compiled PDF documents using Bluebeam.
• File documents on external file storage services, and internal server and software systems.
• Change file structure of packages received as necessary.
• Ensure latest drawings are stored in all correct locations.
• Import files to software systems, and note and/or resolve any import errors.
• Compare bill of materials to information in Tekla PowerFab.
• Occasionally view and edit KSS files to adjust the code.
• Generate reports to distribute to internal and external parties.
• Stay on top of emails and distribute documents to notify teams when items are ready
• Request information from Production/Operations about priorities
• Fill out relevant tracking spreadsheets and forward information as needed
• Continually identify issues and improve document distribution processes
• Meet deadlines for document submittals and report progress

Skills

Learn new software

Organizational skills

Follow written instructions

Outlook & Office

Deadline management

Team player

Communication

Tools

Tekla EPM

Smartsheet

Python

Job description

Zalk Josephs Fabricators, LLC is seeking a detail-oriented document control and file management assistant to support steel fabrication workflows. You will receive, locate, and download digital files, create PDF packages with Bluebeam, and file documents across external storage and internal systems.

You will also ensure drawings are current, import files, reconcile data with Tekla PowerFab, and generate reports for internal and external stakeholders.