Document Control Specialist

Team Industries, Inc.; Kaukauna (WI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401K

Medical Insurance

Dental Insurance

Vision Insurance

Paid Vacation

Life Insurance

Job summary

Team Industries, Inc. in Kaukauna, WI is seeking a document control specialist to compile, maintain, and release blueprints and engineering documents to manufacturing and other departments. You will verify data accuracy, resolve discrepancies, and post changes to control records.

The role requires attention to detail, ability to read technical documents, and proficiency with Excel, Word, and Outlook. On-site work with standard safety procedures and collaboration with engineering and management

Qualifications

• High school diploma or GED; or 1–3 months related experience/training; or equiv. combination of education and experience.
• Ability to read and interpret documents such as safety rules and procedures; write routine reports; speak effectively before groups.
• Ability to add, subtract, multiply, and divide in all units of measure; basic math skills.
• Ability to follow written, oral, or digital instructions and solve problems.

Responsibilities

• Examines documents such as blueprints, drawings, change orders to verify data accuracy.
• Confers with originators or engineering liaison to resolve discrepancies and compile changes.
• Posts changes to control records and notifies affected departments.
• Maintains related files and reproduces documents as needed.
• Attends weekly customer meetings to ensure proper document transmission.
• Sets up new projects in CSI and coordinates with Engineering/PM to input requirements.
• Works with outside vendors to ensure proper documentation is provided and timely.
• Maintains quality audits and logs for reviews.

Skills

Excel

Word

Outlook

Attention to detail

Problem solving

Multitasking

Self-motivated

Communication

Education

High school diploma

Tools

PDF creation

Reproduction equipment

Job description

This location is in Kaukauna, WI relocation, or daily commute required.

Location: Kaukauna, WI

Pay rate: based on experience

Benefits: 401 K, Medical, Dental, Vision, Paid Vacation, Life Insurance

General Purpose of the Job:

Compiles and maintains control records and related files to release blueprints, drawings, and engineering documents to manufacturing and other operating departments by performing the following duties:

Summary of Major Responsibilities/Duties:

• Examines documents such as blueprints, drawings, change orders, and specifications to verify completeness and accuracy of data.
• Confers with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents.
• Posts changes to computerized or manual control records, releases documents, and notifies affected departments.
• Maintains related files.
• Prepares requests for reproduction of documents.
• Operates reproduction equipment.
• Prepares reports and memorandums.
• Attends weekly customer meetings to ensure all documents are being transmitted properly.
• Set up new Projects in CSI and works with the Engineering and Project Management team to ensure all requirements are input and met.
• Works with outside vendors as needed to ensure they have all the proper documentation to perform Checking and ensure all documents are sent and received in a timely manner.
• Conducts work safely and follows all safety procedures. Rejects work that is not safe and discusses the situation with supervisor.
• Help in writing Standard Operating Procedures or Work Instructions for department as needed.
• Work with Shop Floor Supervisors to maintain, log and distribute quality issues that arise due to Engineering or Customer Changes/Errors
• Maintain and assign out monthly Quality Audits and log appropriately for each review.

Minimum Knowledge, Skills and Abilities Required:

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equiv. combination of education and experience.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before group situations to customers, clients, and other employees of the organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or digital form. Ability to deal with problems involving several concrete variables in standardized situations.

Other Requirements/Key Competencies:

• Ability to use Excel, Word, and Outlook at an accelerated level
• Ability to create formulas within Excel
• Familiar with PDF files creation and manipulation helpful
• Attention to detail is a must
• Effective decision-making abilities
• Good listener
• Treats other with respect
• Problem solving skills
• Self-motivated
• Ability to multitask
• Meets commitments

Equipment Used:

• Basic Office Equipment: e.g., multiline phone, computer, copier, fax, scanner, etc.

Physical Demands, Working Conditions and Work Environment:

• C=Constantly F=Frequently O=Occasionally R=Rarely
• Physical Demands
• Standing R
• Walking R
• Sitting C
• Lifting R
• Carrying R
• Pushing R
• Pulling R
• Climbing R
• Balancing R
• Stooping R
• Kneeling R
• Crouching R
• Crawling R
• Reaching R
• Physical Strength
• Handling R
• Little Physical Effort - 10lbs or less R
• Grasping R
• Light Work - up to 20lbs R
• Feeling R
• Medium Work - up to 50lbs R
• Talking O
• Heavy Work - up to 100lbs R
• Hearing F
• Very Heavy Work - above 100lbs R
• Repetitive Motions O
• Eye/Hand/Foot Coordination F
• Environmental Conditions
• Extreme Cold R
• Extreme Heat R
• Temperature Changes R
• Wet R
• Humid R
• Noise R
• Vibration R
• Hazards R
• Atmospheric Conditions R

WORK ENVIRONMENT

Personal Protective Equipment Required:

• ___R __Steel Toe Work Boots
• ___R___Hearing Protection
• ___R___Safety Eyeglasses
• ___R___Welding Coat
• ___R___Respirator
• __ _R___Other PPE's (explain) Gloves

Safety:

All TEAM employees are required to follow all of TEAM's safety policies and procedures for their safety and the safety of others.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed.