Document Control Coordinator: Project Docs & Compliance

TIC - The Industrial Company; Earth (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Top-tier medical/dental/vision plans

Retirement plans with matching

Generous paid time off (PTO)

Wellness programs

Job summary

The Document Control Coordinator role at TIC - The Industrial Company is based in Earth, TX, and focuses on administering the project document control systems, logging, transiting, and distributing documents to the project team.

You will collaborate with project staff to streamline document workflows, maintain confidentiality, and support multiple deadlines across a large team on power-generation EPC projects in North America.

Qualifications

• Basic knowledge of Electronic Document Management Systems (EDMS).
• Knowledge of records/information management principles and methodologies is an asset.
• Proficient in Microsoft Office.
• Knowledge of SharePoint and InEight software is a plus.
• Detail-oriented, flexible, and highly motivated.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to work effectively within a project team with minimal supervision.

Responsibilities

• Maintain the Project Document Control Program throughout the project's lifecycle.
• Control the numbering, sorting, filing, storing, and retrieval of electronic and hard copy documents.
• Oversee the proper approval, maintenance, and distribution of documents and retention policies.
• Reproduction of documents, preparing reports and addendums.
• Maintain records of incoming document transmittals and prepare outgoing transmittals.
• Support the efforts to ensure that the system documents are maintained with accurate and current information.
• Perform process audits to ensure accuracy of all controlled documentation.
• Assist with requests for information from external customers, vendors, and internal customers (inter-company).
• Participate as needed in corrective/preventive actions items and their investigations.
• Guide a team to administer the document flow and distribution at the Project site.
• Train projects on document control standards, workflow, and systems.
• Ensure that the confidentiality of sensitive information is protected.
• Perform any task required to support company goals.
• Perform other duties as assigned by project management.

Skills

EDMS basics

Records management

MS Office

SharePoint

InEight

Willing to learn

Attention to detail

Communication skills

Teamwork

Tools

SharePoint

InEight

Job description

The Document Control Coordinator role at TIC - The Industrial Company is based in Earth, TX, and focuses on administering the project document control systems, logging, transiting, and distributing documents to the project team.

You will collaborate with project staff to streamline document workflows, maintain confidentiality, and support multiple deadlines across a large team on power-generation EPC projects in North America.