Document Controls Specialist- Power

TIC - The Industrial Company; Earth (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Top-tier medical/dental/vision plans

Retirement plans with matching

Generous paid time off (PTO)

Wellness programs

Job summary

The Document Control Coordinator role at TIC - The Industrial Company is based in Earth, TX, and focuses on administering the project document control systems, logging, transiting, and distributing documents to the project team.

You will collaborate with project staff to streamline document workflows, maintain confidentiality, and support multiple deadlines across a large team on power-generation EPC projects in North America.

Qualifications

• Basic knowledge of Electronic Document Management Systems (EDMS).
• Knowledge of records/information management principles and methodologies is an asset.
• Proficient in Microsoft Office.
• Knowledge of SharePoint and InEight software is a plus.
• Detail-oriented, flexible, and highly motivated.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to work effectively within a project team with minimal supervision.

Responsibilities

• Maintain the Project Document Control Program throughout the project's lifecycle.
• Control the numbering, sorting, filing, storing, and retrieval of electronic and hard copy documents.
• Oversee the proper approval, maintenance, and distribution of documents and retention policies.
• Reproduction of documents, preparing reports and addendums.
• Maintain records of incoming document transmittals and prepare outgoing transmittals.
• Support the efforts to ensure that the system documents are maintained with accurate and current information.
• Perform process audits to ensure accuracy of all controlled documentation.
• Assist with requests for information from external customers, vendors, and internal customers (inter-company).
• Participate as needed in corrective/preventive actions items and their investigations.
• Guide a team to administer the document flow and distribution at the Project site.
• Train projects on document control standards, workflow, and systems.
• Ensure that the confidentiality of sensitive information is protected.
• Perform any task required to support company goals.
• Perform other duties as assigned by project management.

Skills

EDMS basics

Records management

MS Office

SharePoint

InEight

Willing to learn

Attention to detail

Communication skills

Teamwork

Tools

SharePoint

InEight

Job description

Requisition ID: 182414

Job Level: Mid Level

Home District/Group: TIC Power District

Department: Document Controls

Market: Power

Employment Type: Full Time

Position Overview

The Document Control Coordinator shall be skilled in using technology to complete their tasks. They are primarily responsible for independently administering and managing the project document control system(s), including logging, transiting, and distributing all relevant documents into the system and distributing them to the appropriate project team members.

The Document Control Coordinator is also responsible for coordinating/collaborating with project staff to help facilitate and expedite the project team's efficiencies. They should communicate/collaborate well with a large team to coordinate and complete multiple responsibilities on a deadline.

District Overview

TIC Power (TICP) is a subsidiary of Kiewit Corporation that provides direct-hire construction services for Power Generation utilizing a non-union craft force. Strength in estimating and pre-project planning. Constructing cogeneration, combined-cycle, geothermal and waste-to-energy generation and resource facilities. TIC Power builds major EPC power plant and solar farm projects throughout North America.

Location

The position is based out of Earth, TX.

Responsibilities

• Responsible for maintaining the Project Document Control Program throughout the project's lifecycle.
• Control the numbering, sorting, filing, storing, and retrieval of electronic and hard copy documents.
• Oversee the proper approval, maintenance, and distribution of documents and retention policies.
• Responsible for reproduction of documents, preparing reports and addendums.
• Maintain records of incoming document transmittals and prepare outgoing transmittals.
• Support the efforts to ensure that the system documents are maintained with accurate and current information.
• Perform process audits to ensure accuracy of all controlled documentation.
• Assist with requests for information from external customers, vendors, and internal customers (inter-company).
• Participate as needed in corrective/preventive actions items and their investigations.
• Guide a team to administer the document flow and distribution at the Project site.
• Train projects on document control standards, workflow, and systems.
• Ensure that the confidentiality of sensitive information is protected.
• Perform other duties as assigned by project management.
• Perform any task required to support company goals.

Qualifications

• Basic knowledge of Electronic Document Management Systems (EDMS)
• Knowledge of records/information management principles and methodologies is an asset
• Proficient in Microsoft Office
• Knowledge of SharePoint and InEight software is a plus
• Willing to perform a variety of tasks and learn new skills
• Detail-oriented, flexible, and highly motivated
• Excellent interpersonal, written, and verbal communication skills
• Ability to work effectively within a project team with minimal supervision

Essential Functions

• Be punctual for scheduled work shifts
• Follow directions and instructions
• Read and understand documents
• Work cooperatively with others
• Sit for extended periods (up to eight hours)
• Work professionally with customers and coworkers
• Use a computer to communicate, create, and access information
• Manage multiple conflicting priorities in a high-pressure environment while maintaining a customer-focused approach
• Consistently meet deadlines
• Apply logical thinking to practical problems

Other Requirements

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.