Document Controls Specialist - Power

Kiewit; Seminole (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Top-tier medical, dental and vision

Retirement plans with matching

Paid time off

Voluntary wellness programs

Employee assistance programs

Life insurance

Disability protection

Job summary

TIC Power, a subsidiary of Kiewit Corporation, seeks a Document Control Specialist based in Seminole, TX. You will independently administer and manage the project document control systems, including logging, transiting, and distributing documents to the project team.

You will coordinate with project staff to facilitate efficiencies, ensuring proper approvals, maintenance, and retention of documents throughout the project lifecycle. Strong communication and teamwork are essential.

Qualifications

• Basic knowledge of EDMS.
• Knowledge of records/information management principles is an asset.
• Proficient in MS Office.
• Knowledge of SharePoint and InEight is a plus.
• Willing to learn new skills.
• Detail-oriented, flexible, and motivated.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to work with minimal supervision in a project team.

Responsibilities

• Maintain the Project Document Control Program throughout the project's lifecycle.
• Control the numbering, sorting, filing, storing, and retrieval of documents.
• Oversee approval, maintenance, and distribution of documents and retention policies.
• Reproduce documents, prepare reports and addendums.
• Maintain records of incoming transmittals and prepare outgoing transmittals.
• Support efforts to ensure system documents are accurate and current.
• Perform process audits for accuracy of controlled documentation.
• Assist with information requests from external customers, vendors, and internal customers.
• Guide a team to administer document flow and distribution at the project site.
• Train projects on document control standards, workflow, and systems.
• Ensure confidentiality of sensitive information.
• Perform other duties as assigned.

Skills

Records management

MS Office

SharePoint

InEight

Detail-oriented

Communication skills

Team collaboration

EDMS knowledge

Tools

EDMS

Job description

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The Document Control Specialist shall be skilled in using technology to complete their tasks. They are primarily responsible for independently administering and managing the project document control system(s), including logging, transiting, and distributing all relevant documents into the system and distributing them to the appropriate project team members.

The Document Control Specialist is also responsible for coordinating/collaborating with project staff to help facilitate and expedite the project team's efficiencies. They should communicate/collaborate well with a large team to coordinate and complete multiple responsibilities on a deadline.

District Overview

TIC Power is a subsidiary of Kiewit Corporation that provides direct-hire construction services for Power Generation utilizing a non-union craft force. Strength in estimating and pre-project planning. Constructing cogeneration, combined-cycle, geothermal and waste-to-energy generation and resource facilities. TIC Power builds major EPC power plant and solar farm projects throughout North America.

Location

The position is based out of Seminole, TX.

Responsibilities

• Responsible for maintaining the Project Document Control Program throughout the project's lifecycle.
• Control the numbering, sorting, filing, storing, and retrieval of electronic and hard copy documents.
• Oversee the proper approval, maintenance, and distribution of documents and retention policies.
• Responsible for reproduction of documents, preparing reports and addendums.
• Maintain records of incoming document transmittals and prepare outgoing transmittals.
• Support the efforts to ensure that the system documents are maintained with accurate and current information.
• Perform process audits to ensure accuracy of all controlled documentation.
• Assist with requests for information from external customers, vendors, and internal customers (inter-company).
• Participate as needed in corrective/preventive actions items and their investigations.
• Guide a team to administer the document flow and distribution at the Project site.
• Train projects on document control standards, workflow, and systems.
• Ensure that the confidentiality of sensitive information is protected.
• Perform other duties as assigned by project management.
• Perform any task required to support company goals.

Qualifications

• Basic knowledge of Electronic Document Management Systems (EDMS)
• Knowledge of records/information management principles and methodologies is an asset
• Proficient in Microsoft Office
• Knowledge of SharePoint and InEight software is a plus
• Willing to perform a variety of tasks and learn new skills
• Detail-oriented, flexible, and highly motivated
• Excellent interpersonal, written, and verbal communication skills
• Ability to work effectively within a project team with minimal supervision

Other Requirements:

• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.

At TIC, we only hire the best — and our family mentality will drive you to continue to be the best. We believe in the benefits of investing in our people. Around here, you’ll constantly increase your knowledge, sharpen your skills and gain new experiences.

Whether it’s cement for our sidewalks and driveways; aluminum for our automobiles; wood pellets for our grills; paper plates for our picnics; food for our pets or the beverages we consume with our friends, our longstanding work in the industrial market touches the tiny details in our daily lives.

If you want a career that can make an impact, look no further.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, paid parental and maternity leave, and generous paid time off.