Document Control Specialist

Hargrove Engineers & Constructors; Port Arthur (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Health insurance

401(k) matching

Job summary

Hargrove Engineers & Constructors is seeking an experienced administrative professional to support Resource Leaders and Project Managers, handling document control and project records under general supervision. You will manage AIM-SDx DMS, maintain SharePoint sites, use advanced Excel, and leverage AI tools to improve workflow while ensuring QA/QC and audit readiness.

Minimum 5 years in administrative/clerical roles; high school diploma; strong organization and ability to read engineering

Qualifications

• High School Diploma or equivalent required; advanced coursework preferred.
• Minimum 5 years of administrative/clerical experience in a professional setting.
• Strong understanding of document control in engineering environments.

Responsibilities

• Manage and control engineering and project records in AIM-SDx DMS.
• Conduct drawing research and assist users with documentation applications.
• Maintain SharePoint sites, libraries, forms, workflows, permissions, and metadata.
• Build and maintain structured document repositories for engineering, ops, and maintenance.
• Oversee document lifecycle: creation, revisions, redlines, approvals, archival.
• Review and interpret engineering drawings (P&IDs, equipment files, specs).
• Ensure compliance with MOC and site document-control standards.
• Use advanced Excel tools for tracking and reporting; leverage Copilot/AI.
• Support audit readiness and QA/QC verification processes.

Skills

SharePoint experience

Advanced Excel

Engineering drawings knowledge

Organizational skills

Capital projects support

Document governance & compliance

Education

High School Diploma or equivalent

Tools

AIM-SDx DMS

Microsoft Copilot

Job description

What You'll Be Doing

Job Summary: Generally responsible for assisting Resource Leaders and Project Managers with all aspects of administrative duties. This work will be performed under general supervision.

Primary Responsibilities Will Include But Are Not Limited To

• Manage and control engineering and project records within the AIM‑SDx Document Management System.
• Conduct drawing research and assist users with documentation applications.
• Maintain and administer SharePoint sites, including libraries, lists, forms, workflows, permissions, and metadata.
• Build and maintain structured document repositories for engineering, operations, and maintenance teams.
• Oversee the full document lifecycle: creation, revisions, redlines, approvals, and archival.
• Review and interpret engineering drawings (P&IDs, equipment files, specifications, mechanical packages).
• Ensure compliance with MOC and site document‑control standards.
• Use advanced Excel tools (lookups, pivot tables, formulas, data validation) for tracking and reporting.
• Utilize Microsoft Copilot and AI tools to streamline and enhance workflow efficiency.
• Support audit readiness and assist with QA/QC verification processes.

This position offers a highly competitive compensation package, including paid time off, health insurance benefits, and matching retirement contributions.

Ideal Background

Education: High School Diploma or equivalent is required. Advanced coursework is highly preferred.

Certification: No certification is required for this position.

Experience: This position requires a minimum 5 years of relevant experience in administrative and clerical services in a professional environment.

Knowledge, Skills, & Abilities Required

• Strong SharePoint experience, including custom lists, metadata structures, permissions, and forms.
• Advanced Excel capabilities (VLOOKUP/XLOOKUP, pivot tables, formulas, data validation).
• Experience in engineering document control environments.
• Ability to understand engineering terminology and read technical drawings.
• Strong organizational and analytical abilities.
• Experience supporting capital projects or operations/maintenance teams.
• Understanding of structured document governance and compliance processes.

Physical Requirements

• Ability to sit, stand, or walk for long periods of time.

Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.

Our safety culture protects and promotes the well‑being of every person who works with us and every person touched by our work.

As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

Equal Opportunity Employment Statement

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.

Hargrove is a drug‑free workplace.

The selected candidate must be authorized to work in the United States.