DMV & Title Administrative Assistant

Maguire Automotive Group; City of Syracuse (NY); On-site; USD 23,000 - 26,000; Full time

Job summary

Maguire Automotive Group in Syracuse, NY, is seeking an Administrative Assistant to support vehicle sales transactions by handling legal documents, verifying costs, and processing NY DMV paperwork.

The role requires attention to detail, ability to manage multiple tasks, and proficiency with Microsoft Office. Weekend/evening hours may be required; prior title clerk or accounting experience is preferred.

Qualifications

• High school diploma or GED required.
• Experience as a title clerk or in accounting is preferred.
• Ability to handle confidential information in a lawful manner.

Responsibilities

• Review documents for discrepancies and contact customers about accounts.
• Prepare tax and title documents.
• Submit legal transfer documents to the DMV.
• Prepare stock cards for new/used vehicles.
• Receive and process paperwork from the financial department.
• Post vehicle sales/purchases per accounting and VMS.
• Input inventory control information.
• Prepare trade-in vehicle files.
• Post aftermarket information to online spreadsheets.
• Maintain up-to-date name and address files.
• Perform clerical duties: typing, filing, sorting mail.
• Maintain CSI in the top 10% of the group.
• Support dealership policies and cross-train others as directed.

Skills

Multitasking

Organizational skills

Communication skills

Team player

Analytical skills

Education

High School Diploma or GED

Title clerk or accounting experience

Tools

Microsoft Office

Job description

Maguire Automotive Group in Syracuse, NY, is seeking an Administrative Assistant to support vehicle sales transactions by handling legal documents, verifying costs, and processing NY DMV paperwork.

The role requires attention to detail, ability to manage multiple tasks, and proficiency with Microsoft Office. Weekend/evening hours may be required; prior title clerk or accounting experience is preferred.