Division Support Specialist — Management & International Business

University of Oklahoma; Norman (OK); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

The University of Oklahoma's Michael F. Price College of Business seeks a highly organized Division Assistant for the Management and International Business Division.

You will support the Division Director, coordinate calendars and meetings, handle confidential records, and assist with faculty and student administrative needs to ensure smooth daily operations. Join a dynamic academic environment; you will help coordinate division events and manage office logistics while delivering excellent

Qualifications

• 12 months office, clerical, or administrative experience.

Responsibilities

• Serve as primary point of contact for students, faculty, staff, and visitors.
• Schedule appointments and meetings for the Division Director and faculty.
• Manage calendars and meeting logistics.
• Maintain confidential files and administrative records.
• Assist faculty with routine administrative needs, including documentation, reimbursement routing, scheduling, and general inquiries.
• Support student administrative requests and general inquiries.
• Assist with logistical support for division programs and meetings, including room reservations and materials preparation.
• Coordinate and support division events, including faculty meetings, guest speakers, and board of advisor meetings.
• Monitor, order, and maintain division office supplies; submit requisitions as needed.
• Prepare routine correspondence and reports.
• Assist with gathering financial documentation for review by the Senior Administrative and Financial Coordinator.
• Ensure administrative processes are completed in accordance with university and college policies.
• Perform related duties as assigned to support division operations.

Education

High School Diploma or GED

Job description

The University of Oklahoma's Michael F. Price College of Business seeks a highly organized Division Assistant for the Management and International Business Division.

You will support the Division Director, coordinate calendars and meetings, handle confidential records, and assist with faculty and student administrative needs to ensure smooth daily operations. Join a dynamic academic environment; you will help coordinate division events and manage office logistics while delivering excellent