Division Administrative Coordinator

UNIVERSITY OF OKLAHOM; Norman (OK); On-site; USD 18,000 - 29,000; Full time

Job summary

The University of Oklahoma's Michael F. Price College of Business seeks a Division Assistant for the Management and International Business Division to provide organized, service-oriented support to the Division Director, faculty, students, and university partners.

The role emphasizes effective communication, confidential recordkeeping, and responsive administrative assistance. Key duties include scheduling, calendar coordination, meeting logistics, routine correspondence, event support, and

Qualifications

• High School Diploma or GED.
• 12 months office, clerical, or administrative experience.

Responsibilities

• Serve as primary point of contact for students, faculty, staff, and visitors.
• Schedule appointments and meetings for the Division Director and faculty.
• Manage calendars and meeting logistics.
• Maintain confidential files and administrative records.
• Assist faculty with routine administrative needs, including documentation, reimbursement routing, scheduling, and general inquiries.
• Support student administrative requests and general inquiries.
• Assist with logistical support for division programs and meetings, including room reservations and materials preparation.
• Coordinate and support division events, including, but not limited to, faculty meetings, guest speakers, and board of advisor meetings.
• Monitor, order, and maintain division office supplies, including paper and general office materials; submit requisitions as needed.
• Prepare routine correspondence and reports.
• Assist with gathering financial documentation for review by the Senior Administrative and Financial Coordinator.
• Ensure administrative processes are completed in accordance with university and college policies.
• Perform related duties as assigned to support division operations.

Education

High School Diploma or GED

Job description

The University of Oklahoma's Michael F. Price College of Business seeks a Division Assistant for the Management and International Business Division to provide organized, service-oriented support to the Division Director, faculty, students, and university partners.

The role emphasizes effective communication, confidential recordkeeping, and responsive administrative assistance. Key duties include scheduling, calendar coordination, meeting logistics, routine correspondence, event support, and