Finance & Operations Assistant — Flexible 10h/wk

University of Oklahoma; Norman (OK); On-site; USD 22,000 - 30,000; Part time

Job summary

The University of Oklahoma is seeking an experienced administrative support professional to assist a Department Head or Manager. Duties include maintaining files, scheduling appointments, managing inventory, typing, preparing reports and correspondence, coordinating activities, and supporting budget processes.

This role may supervise staff and monitor confidential information. Flexible up to 10 hours weekly (Tuesday–Thursday) with potential expansion based on workload.

Qualifications

• Advanced knowledge of office procedures.
• Ability to use a computer and calculator.
• Advanced knowledge of Microsoft Office Suite (Outlook, Excel, and Word).
• Excellent interpersonal skills.
• Ability to work independently and as a team player.
• Ability to complete tasks in an efficient and timely manner.
• Must be detail oriented.
• Ability to multitask, be organized, and self-motivated
• Ability to work in stressful situations and meet deadlines in a timely manner.
• Ability to communicate verbally and in writing.

Responsibilities

• Maintains office files that may be confidential (patient or personnel).
• Schedules appointments for office personnel and ensures details are completed.
• Makes travel arrangements.
• Receives calls for office personnel and directs to appropriate staff.
• Records messages or responds with routine information.
• Serves as a contact person for employees or the public.
• Monitors and orders supplies and completes requisitions.
• May sign associate forms as authorized by supervisor.
• Responsible for typing and proofreading letters, manuscripts, lectures, grant proposals, and medical information.
• Prepares reports such as office expenditures and rotation schedules.
• Distributes information to personnel (mail/newsletters).
• Performs basic statistical and business computations.
• Suggests changes to improve office procedures.
• Assists in personnel selection and training tasks.
• Assists in budget preparation and maintains records.
• Plans and expedites special activities or projects requiring training or creativity.

Skills

Office procedures

Microsoft Office proficiency

Interpersonal skills

Independent and team player

Multitasking

Detail oriented

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

The University of Oklahoma is seeking an experienced administrative support professional to assist a Department Head or Manager. Duties include maintaining files, scheduling appointments, managing inventory, typing, preparing reports and correspondence, coordinating activities, and supporting budget processes.

This role may supervise staff and monitor confidential information. Flexible up to 10 hours weekly (Tuesday–Thursday) with potential expansion based on workload.