Division Operations & Scheduling Lead

Coast Community College District; Huntington Beach (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

21 paid holidays

Paid vacation

Job summary

Coast Community College District in Huntington Beach seeks a Division Area Office Coordinator to perform technical and administrative support for an academic division. The role oversees office operations, faculty load monitoring, and budget tracking, supporting dean-level activities.

Responsibilities include preparing schedules, facilitating meetings, and coordinating information flow across units. Strong knowledge of procedures and confidentiality is essential for this in-house, full-time

Qualifications

• Associate’s Degree and five years of progressive administrative experience, including two years in an equivalent capacity.
• Demonstrated evidence of responsiveness to diversity and equitable practices.

Responsibilities

• Organizes and prioritizes administrative duties for the division, anticipating schedules and cycles.
• Prepares forms and final documents to support curriculum and committee proceedings.
• Monitors faculty loading records and division budgets for approval and compliance.
• Interprets policies and conveys procedures to students and staff.
• Records, transcribes notes, and prepares divisional reports from multiple sources.

Skills

Office practices

Time management

Communication skills

Customer service

Education

Associate’s Degree

Tools

Word processing

Spreadsheets

Student information systems

Job description

Coast Community College District in Huntington Beach seeks a Division Area Office Coordinator to perform technical and administrative support for an academic division. The role oversees office operations, faculty load monitoring, and budget tracking, supporting dean-level activities.

Responsibilities include preparing schedules, facilitating meetings, and coordinating information flow across units. Strong knowledge of procedures and confidentiality is essential for this in-house, full-time