Department Operations Coordinator: Budget & Records

PageUp People Limited; Long Beach, Northern (CA, KY); Hybrid; USD 49,000 - 71,000; Full time

Benefits offered by this job

Paid time off

Health coverage

Retirement plans

Educational benefits

Employee assistance program

Wellness programs

Professional development

Job summary

California State University, Long Beach (CSULB) invites applications for a temporary administrative role coordinating a large department. Under the supervision of the Department Specialist, the position handles budget, travel, records, scheduling, and departmental communications, ensuring policy adherence and smooth operations.

The ideal candidate has five years of administrative support experience, strong budget management skills, and exceptional organization and customer service in a campus

Qualifications

• Five years of administrative support experience required.
• Experience with budget and fiscal management.
• Ability to maintain departmental records, prepare reports, and manage travel documentation.
• Strong communication, organization, and event coordination skills.

Responsibilities

• Budget and fiscal records: data entry of allocations and expenditures; maintain balances in CMS.
• Understand, disseminate, and implement procedures and policies.
• Departmental record-keeping, processing, reports, and written materials.
• Arrange events and activities for the department.
• Maintain all required department personnel files and records.

Skills

Budget and fiscal management

Data entry

Record-keeping

Event coordination

Customer service

Communication

Organization

Tools

CMS

Job description

California State University, Long Beach (CSULB) invites applications for a temporary administrative role coordinating a large department. Under the supervision of the Department Specialist, the position handles budget, travel, records, scheduling, and departmental communications, ensuring policy adherence and smooth operations.

The ideal candidate has five years of administrative support experience, strong budget management skills, and exceptional organization and customer service in a campus