Part-Time Staff Assistant II

The Chronicle Of Higher Education, Inc.; Houston (TX); On-site; USD 17,729 - 25,251; Part time

Benefits offered by this job

Tuition waiver

Participation in a tax-deferred retirement plan

Excellent work/life balance

Job summary

A community college in Kingwood, TX is seeking a part-time Staff Assistant II to perform administrative duties, support division personnel, and manage office activities. The ideal candidate possesses strong attention to detail, proficiency with Microsoft Office, and excellent customer service skills. Responsibilities include coordinating office operations, assisting with budget management, and providing technical support to students. This position offers an hourly pay rate of $15.60 and a supportive work environment.

Qualifications

• Strong attention to detail is essential.
• Proficiency in common office software is required.
• Excellent oral and written communication skills are a must.

Responsibilities

• Perform standard administrative duties, including data entry.
• Provide excellent customer service support.
• Manage budget and procurement processes.

Skills

Strong attention to detail

Proficiency with Microsoft Office

Strong oral and written communication skills

Excellent customer service skills

Ability to multi-task and prioritize

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Campus Marketing Statement

Lone Star College-Kingwood

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Lone Star College-Kingwood, an innovative and dynamic community college located in the pine‑forested suburbs of northeast Houston, has an opening for someone interested in working with a diverse group of colleagues who want to make a difference in the lives of students and grow professionally. Kingwood focuses on fulfilling individual dreams and enhancing community life and offers unique programs in respiratory care, computer gaming and dental hygiene.

Location address is 20000 Kingwood Drive, Kingwood, TX 77339.

Job Description

Purpose and Scope:

The PT Staff Assistant II, Division Support, performs standard and some advanced administrative duties. Duties include receiving and logging information, making copies, preparing correspondence and basic documents, answering routine questions and inquiries, maintaining databases, and tracking data. The PT Staff Assistant II, Division Support, is responsible for providing departmental support by coordinating office activities and meetings to achieve optimum office productivity. This position provides direct support to all division personnel.

Essential Job Functions:

1. Operates a variety of office equipment, such as a personal computer, printer, photocopier, facsimile, scanner, or calculator.
2. Provides information and assistance with routine and non‑routine tasks and resolves issues for multiple individuals/faculty and customers/students; assists students, faculty, staff, and visitors by handling their requests and providing routine information; provides excellent customer service support.
3. Responsible for procurement, budget management, and reconciling accounts while communicating with internal and external vendors; monitors expenses charged against department accounts and tracks on budget spreadsheets; reconciles ProCard and T&E card expenses as they post; maintains budget reports for purchases expensed, encumbered, and the remaining balances; creates all travel and expense reports for department staff; responsible for requisitions and purchase orders; responsible for ordering business cards for division staff.
4. Provides relevant technical support for students (with computers, laptops, phones, printers, copiers, and scanners).
5. Manages inventory of assets and supplies, sourcing for suppliers (vendors), and submitting invoices.
6. Participates in developing new programs and maintaining departmental records, student files, and other documents.
7. Creates procedures for a variety of office duties to better streamline office functions.
8. Recruits, trains, and supervises student workers.
9. Oversees suite appearance via facilities department when needed.
10. Assists with information sessions, making sure that there is a sign‑in sheet, certificates, and signs posted.
11. Submits marketing requests and work requests and takes care of general maintenance requests for the division.
12. Orders office supplies to support daily operations.
13. Generates reports that help others track, evaluate, and complete tasks; the requests may come from or be assigned by a manager, instructor, or counselor in the division; these items may include but are not limited to syllabus and vita checks, adjunct leave hours per instructor, important dates to e‑mail to instructors such as Official day and W day, rosters with telephone numbers, and academic advising rosters, etc.
14. Responsible for other reasonable, related duties as assigned.

Knowledge, Skills and Abilities:

• Strong attention to detail.
• Proficiency with common office software (i.e. Microsoft Word, Excel, and PowerPoint).
• Strong oral and written communication skills.
• Excellent customer service skills.
• Knowledge of general office practices and procedures.
• Ability to multi‑task and prioritize work assignments.

Physical Abilities:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

Work Schedule and Conditions:

• Equipment used includes PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment.
• Interface with internal and external contacts as needed to carry out the functions of the position.
• Work is performed in a climate‑controlled office with minimal exposure to safety hazards.

Required Qualifications:

• High school diploma or GED.

Preferred Qualifications:

• One year of relevant experience.

Salary

Hourly Pay Rate is $15.60.

Benefits Marketing Statement

By joining our top‑notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment, excellent work/life balance, tuition waiver, participation in a tax‑deferred retirement plan and more.

Special Instructions

Go to the Job Search page, click on 'My Activities' at the top of the page. Under My Cover Letters and Attachments you will click on 'Add Attachment.' Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.

If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.

You must limit your file name for any attachment to 40 characters or less.

How to Apply

ALL APPLICANTS MUST APPLY ONLINE ONLY

We will not accept application material received via fax, email, mail, or hand delivered.

Postings for part‑time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

Lone Star College participates in the E‑Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E‑Verify program is available at www.dhs.gov/E-Verify.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.