Division Coordinator - Dallas Metro Area

Pacesetter Homes LLC; McKinney (TX); Sur place; USD 42 000 - 64 000; Plein temps

Résumé du poste

Pacesetter Homes LLC is seeking a Division Coordinator to provide administrative support for the DFW Division. The role includes preparing start packages, budgeting, document loading in BuildPro, vendor follow-ups, and coordinating with accounting on purchase orders and invoices.

The ideal candidate will have an associate degree or equivalent and at least three years of administrative experience, with strong communication and leadership skills.

Qualifications

• Minimum 3 years of administrative experience.
• Satisfactory verification of criminal record check.

Responsabilités

• Prepare and distribute Start Packages for Construction.
• Prepare Interim Budgets.
• Assist Starts Coordinator in Permitting functions when needed.
• Load documents for Starts and Construction to document management and BuildPro.
• Follow up with Vendors on requested information.
• Coordinate with accounting to resolve PO and invoice issues.
• Provide office support to the Purchasing Manager on special projects.
• Serve as primary backup to the Scheduling Coordinator on BuildPro.
• Provide backup to Purchaser / Estimator for issuing VPOs.
• Provide local HR assistance and onboard new hires.
• Maintain office supplies, equipment, and mail.
• Manage office, sales, and construction office supply orders.
• Guest reception and phones.
• Maintain a neat and orderly office environment.
• Assist in setup of lots for new neighborhoods and NSE phases.
• Maintain and distribute division reports.

Connaissances

Strong communicator

Active listener

Creative problem solver

Leadership

Formation

Associate degree or equivalent

Description du poste

Title: Division Coordinator

Location: Metro Dallas, TX

At Pacesetter Homes, our people make the difference. We offer an exciting place to build your career with competitive compensation and benefits packages, company matching 401K program and employee home purchase program.

Job Overview

The Division Coordinator is responsible for providing administrative support for the Pacesetter Homes DFW Division.

Your Day-to-day Responsibilities Will Include

• Preparing and distributing Start Packages for Construction
• Preparing Interim Budgets
• Assisting Starts Coordinator in Permitting functions when needed
• Loading documents for Starts and Construction to document management and BuildPro
• Follow up with Vendors on requested information
• Coordinating with accounting to resolve purchase order and invoice related issues as needed
• Providing office support to the Purchasing Manager on special projects
• Being the primary backup to the Scheduling Coordinator on Scheduling Software (BuildPro) with Construction
• Providing backup to the Purchaser / Estimator for issuing VPO’s for the Division
• Providing local HR assistance to update and maintain office policies as necessary
• Assisting in the onboarding process for new hires
• Maintaining office supplies, equipment, and mail (inbound/outbound/interoffice)
• Managing office, sales, and construction office supply orders
• Guest reception and phones
• Maintaining the office in a neat and orderly manner
• Setup of lots for new neighborhood and phases in NSE
• Maintaining, update and distribute division reports.

As our ideal candidate, you are…

• A strong communicator; you clearly express your thoughts in conversation as well as write and present in a persuasive and influencing manner.
• An active listener; you seek to understand and listen to others in a non-judgmental way.
• A creative problem solver; you take evaluated risks to capitalize on opportunities and implement tough or unpopular decisions.
• A leader; you attract, retain, develop or improve the skills of others through effective coaching and guidance.

Essential Requirements

• Associate degree or equivalent.
• Minimum 3 year of administrative experience.
• Satisfactory verification of criminal record check.

What We Value

• Creating trusting and successful working relationships.
• Setting clear, measurable, and achievable goals.
• Cooperating with team members in an open, positive, and respectful manner.
• Staying current with technical job skills.
• Consistently meeting customer expectations.
• Taking responsibility for the outcomes of decisions and actions.

Working Conditions

Primarily work in an office setting during regular business hours. Some travel to the neighborhoods or meetings to meet with Vendors and other Division personnel.

About Us

Qualico is a fully integrated real estate development company with offices in Western Canada, Austin and Dallas-Fort Worth, Texas.

Since its inception in 1951, the company’s activities span the entire real estate spectrum and include residential land acquisition and development, single-family and multi-family home divisions, commercial and industrial development, property management, concrete ready mix, building supply and manufacturing divisions. To learn more,

Candidates being considered will be contacted. We thank you for your interest.