Division Coordinator - Dallas Metro Area

ADP, Inc.; McKinney (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Pacesetter Homes is seeking a Division Coordinator in McKinney, TX to provide administrative support for the DFW Division. You will manage start packages, budgets, permitting support, document loading for BuildPro, and liaison with vendors and accounting.

The role requires strong communication, active listening, and leadership, plus a minimum of three years in administration. Some travel to neighborhoods and meetings is expected.

Qualifications

• Minimum 3 years of administrative experience.
• Satisfactory verification of criminal record check.
• Strong communication, active listening, problem solving and leadership abilities.

Responsibilities

• Preparing and distributing Start Packages for Construction.
• Preparing Interim Budgets.
• Assisting Starts Coordinator in Permitting functions when needed.
• Loading documents for Starts and Construction to document management and BuildPro.
• Follow up with Vendors on requested information.
• Coordinating with accounting to resolve PO and invoice issues.
• Providing office support to the Purchasing Manager on special projects.
• Backup to Scheduling Coordinator on Scheduling Software (BuildPro).
• Providing backup to Purchaser/Estimator for issuing VPOs for the Division.
• Providing local HR assistance to update and maintain office policies.
• Assisting in onboarding process for new hires.
• Maintaining office supplies, equipment, and mail.
• Managing office, sales, and construction office supply orders.
• Guest reception and phones.
• Maintaining the office in a neat and orderly manner.
• Setup of lots for new neighborhood and phases in NSE.
• Maintaining, update and distribute division reports.

Skills

Communication

Active listening

Creative problem solving

Leadership

Administrative experience

Tools

BuildPro

NSE

Job description

Full Time Employee McKinney, TX, US

At Pacesetter Homes, our people make the difference. We offer an exciting place to build your career with competitive compensation and benefits packages, company matching 401K program and employee home purchase program.

Job Overview

The Division Coordinator is responsible for providing administrative support for the Pacesetter Homes DFW Division.

Your day-to-day responsibilities will include:

• Preparing and distributing Start Packages for Construction
• Preparing Interim Budgets
• Assisting Starts Coordinator in Permitting functions when needed
• Loading documents for Starts and Construction to document management and BuildPro
• Follow up with Vendors on requested information
• Coordinating with accounting to resolve purchase order and invoice related issues as needed
• Providing office support to the Purchasing Manager on special projects
• Being the primary backup to the Scheduling Coordinator on Scheduling Software (BuildPro) with Construction
• Providing backup to the Purchaser / Estimator for issuing VPO’s for the Division
• Providing local HR assistance to update and maintain office policies as necessary
• Assisting in the onboarding process for new hires
• Maintaining office supplies, equipment, and mail (inbound/outbound/interoffice)
• Managing office, sales, and construction office supply orders
• Guest reception and phones
• Maintaining the office in a neat and orderly manner
• Setup of lots for new neighborhood and phases in NSE
• Maintaining, update and distribute division reports.

As our ideal candidate, you are…

• A strong communicator; you clearly express your thoughts in conversation as well as write and present in a persuasive and influencing manner.
• An active listener; you seek to understand and listen to others in a non-judgmental way.
• A creative problem solver; you take evaluated risks to capitalize on opportunities and implement tough or unpopular decisions.
• A leader; you attract, retain, develop or improve the skills of others through effective coaching and guidance.
• Minimum 3 year of administrative experience.
• Satisfactory verification of criminal record check.

What We Value

• Creating trusting and successful working relationships.
• Setting clear, measurable, and achievable goals.
• Cooperating with team members in an open, positive, and respectful manner.
• Staying current with technical job skills.
• Consistently meeting customer expectations.
• Taking responsibility for the outcomes of decisions and actions.

Working Conditions

Primarily work in an office setting during regular business hours. Some travel to the neighborhoods or meetings to meet with Vendors and other Division personnel.

About Us

Qualico is a fully integrated real estate development company with offices in Western Canada, Austin and Dallas-Fort Worth, Texas.

Since its inception in 1951, the company’s activities span the entire real estate spectrum and include residential land acquisition and development, single-family and multi-family home divisions, commercial and industrial development, property management, concrete ready mix, building supply and manufacturing divisions. To learn more, click here .