Division Coordinator — Admin & Projects (DFW)

Pacesetter Homes LLC; McKinney (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Pacesetter Homes LLC is seeking a Division Coordinator to provide administrative support for the DFW Division. The role includes preparing start packages, budgeting, document loading in BuildPro, vendor follow-ups, and coordinating with accounting on purchase orders and invoices.

The ideal candidate will have an associate degree or equivalent and at least three years of administrative experience, with strong communication and leadership skills.

Qualifications

• Minimum 3 years of administrative experience.
• Satisfactory verification of criminal record check.

Responsibilities

• Prepare and distribute Start Packages for Construction.
• Prepare Interim Budgets.
• Assist Starts Coordinator in Permitting functions when needed.
• Load documents for Starts and Construction to document management and BuildPro.
• Follow up with Vendors on requested information.
• Coordinate with accounting to resolve PO and invoice issues.
• Provide office support to the Purchasing Manager on special projects.
• Serve as primary backup to the Scheduling Coordinator on BuildPro.
• Provide backup to Purchaser / Estimator for issuing VPOs.
• Provide local HR assistance and onboard new hires.
• Maintain office supplies, equipment, and mail.
• Manage office, sales, and construction office supply orders.
• Guest reception and phones.
• Maintain a neat and orderly office environment.
• Assist in setup of lots for new neighborhoods and NSE phases.
• Maintain and distribute division reports.

Skills

Strong communicator

Active listener

Creative problem solver

Leadership

Education

Associate degree or equivalent

Job description

Pacesetter Homes LLC is seeking a Division Coordinator to provide administrative support for the DFW Division. The role includes preparing start packages, budgeting, document loading in BuildPro, vendor follow-ups, and coordinating with accounting on purchase orders and invoices.

The ideal candidate will have an associate degree or equivalent and at least three years of administrative experience, with strong communication and leadership skills.