Division Operations Coordinator

The Drees Company

Columbus (OH)

On-site

USD 65,000 - 85,000

Full time

8 days ago

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Benefits offered by this job

Medical, dental and vision

Life, AD&D, and critical illness

Wellness rewards

401(k) + Profit Sharing

Paid time off

Job summary

Drees Homes is seeking a Division Operations Coordinator to coordinate residential construction operations from contract execution through closing, serving as a primary liaison between Sales, Construction, Finance, Architecture, Customers, Lenders, Title Companies, Municipalities, and Trade Partners.

Highly organized professionals will manage multiple projects, maintain JD Edwards records, oversee permitting, plan reviews, and closings, and support cost tracking and reporting.

Qualifications

High school diploma required; Bachelor's degree preferred in business administration, construction management, or related field.
Experience coordinating multiple projects or processes simultaneously.
Strong organizational and communication skills; ability to work with multiple departments and external partners.

Responsibilities

Coordinate workflow across sales, permitting, construction administration, and closing functions.
Oversee contract-to-start process for all homes.
Enter and maintain information in JD Edwards, Lot Factor Administration, and related systems.

Skills

Highly organized

Project coordination

Administrative skills

Communication skills

Customer service mindset

Team collaboration

Problem solving

Detail oriented

Microsoft Office

JD Edwards/SharePoint experience

Education

Bachelor's degree in Business Administration, Construction Management, or a related field preferred

High School Diploma required

Tools

JD Edwards

SharePoint

MLS databases

Construction management software

Job description

Overview

Drees Homes is a family-owned home builder with a passion for making custom homes easy. For over 95 years, we've cared for our employees and customers—earning recognition as the 19th largest privately owned builder in the country and building a culture of long-tenured employees.

We are proud to be a four-time U.S. Best Managed Company (2022–2025), a distinction sponsored by Deloitte Private and The Wall Street Journal, and to be Great Place to Work® certified for the past four years.

Enrich your career at a company that values integrity, excellence, opportunity, stability, and success.

Headquartered in Fort Mitchell, Kentucky, Drees operates in twelve metropolitan areas: Greater Cincinnati (including Northern Kentucky), Cleveland, and Columbus, Ohio; Austin, Dallas, Houston, and San Antonio, Texas; Indianapolis, Indiana; Jacksonville, Florida; Nashville, Tennessee; Raleigh, North Carolina; and Washington, D.C.

Responsibilities/Qualifications

Drees Homes is currently looking for a Division Operations Coordinator. As a Drees Division Operations Coordinator, you will be responsible for coordinating residential construction operations from contract execution through closing while serving as a primary liaison between Sales, Construction, Finance, Architecture, Customers, Lenders, Title Companies, Municipalities, and Trade Partners.

Duties and Responsibilities:

Coordinate operational workflow across sales, permitting, construction administration, and closing functions
Coordinate and oversee the contract-to-start process for all homes
Ensure addresses and lot-specific information are entered accurately into JDE and Lot Factor Administration
Compile and submit SLC paperwork for architectural review and review documentation to and from Architecture for accuracy
Process Plan Review and Pre-Construction reviews
Manage permitting activities, municipal approvals, and plan review processes
Apply for building, water, sewer, MEC, and zoning permits and prepare checks as needed
Request plot plans from engineers and maintain accurate start schedules and calendars
Prepare Builder Start Packages and create home templates in DreesBuild
Process contracts, addendums, change orders, loan approvals, deposits, and other customer documentation
Maintain accurate records within JD Edwards and other business systems
Enter and maintain market home listings in applicable MLS databases
Submit New Community and Neighborhood Request Forms and Lot Release Forms as requested
Upload and maintain community, home, and customer documents within DreesNet (SharePoint)
Process invoices, Field Purchase Orders (FPOs), Zero Vouchers, and Integrity Reports
Process utility bills for homes under construction and model homes
Coordinate utility cancel/stop service requests for closed homes
Support cost tracking, estimate management, bids, and subcontractor administration
Coordinate builder risk and construction documentation requirements
Coordinate all activities required for successful home closings
Schedule home inspection walkthroughs and closings and prepare final bills and closing paperwork
Coordinate with title companies, lenders, HOA management companies, and other partners throughout the closing process
Distribute keys, process HOA payments, collect closing escrows, and complete other closing-related activities
Process final documentation and close jobs within company systems
Prepare operational reports, forecasts, and performance metrics
Assist the Operations Manager with reporting, process improvement initiatives, special projects, and training
Perform additional duties as assigned

Knowledge and Skills:

Highly organized with strong attention to detail
Ability to coordinate multiple projects, deadlines, and priorities simultaneously
Strong administrative and organizational skills
Ability to work independently in a fast-paced environment
Excellent verbal and written communication skills
Strong customer service mindset with the ability to communicate effectively with internal and external customers
Ability to establish and maintain effective working relationships with Sales, Construction, Finance, Architecture, customers, lenders, title companies, municipalities, and trade partners
Strong problem-solving and follow-through skills
Ability to review documents for accuracy and identify discrepancies
Proficient computer skills with experience using Microsoft Office
Ability to learn and effectively utilize internal business systems and technology
Experience with JD Edwards, SharePoint, MLS databases, or construction management software preferred

Requirements:

Previous experience in residential construction, homebuilding, operations, administration, or a related field preferred
Experience coordinating multiple projects or processes simultaneously
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to manage confidential and time-sensitive information
Ability to work effectively with multiple departments and external partners
High School Diploma required
Bachelor's degree in Business Administration, Construction Management, or a related field preferred

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