Division Coordinator

Ramp Talent; Orem (UT); Presencial; USD 52.000 - 68.000; Jornada completa

Descripción de la vacante

Westland Construction is seeking a Division Coordinator to support our project teams with clerical and administrative duties, ensuring on-time delivery within budget. You will oversee administrative functions across all jobs within the division.

The role requires strong communication, organization, and the ability to learn new software quickly. You will work closely with project teams, vendors, and management to maintain accurate records and timely reporting.

Formación

• Two+ years in a similar role or proven ability to manage an entire division.
• High School Diploma.
• Prior construction industry experience preferred.
• Strong administrative capabilities.

Responsabilidades

• Set up new project files in Procore.
• Update substantial completion dates through project duration.
• Assist with adding vendors/users in Procore.
• Enter and maintain critical project file information.
• Issue and modify subcontracts & update compliance.
• Maintain change management tracking and issue change orders.
• Maintain project documentation and reporting forms.
• Coordinate internal project team meetings and take notes.
• Track and update compliance items.
• Compile monthly reports for Division Director.
• Collect W-9s and contractors licenses for new subcontractors.
• Other duties as assigned.

Conocimientos

Communication

Interpersonal skills

Organization

Time management

Construction knowledge

Self-starter

Project multitasking

Software literacy

MS Office

Educación

High School Diploma

Two+ years’ experience in similar role

Division management experience

Herramientas

Procore

Microsoft Office

Descripción del empleo

Our client, Westland Construction, is looking for a Division Coordinator. See details below.

Job Summary

Under the direction of the Division Coordinator Manager, the Division Coordinator is responsible for various clerical and administrative functions ensuring projects are delivered on time and within budget requirements. This position oversees the administrative functions of all jobs within a company division.

Duties/Responsibilities

• Setting up new project files in Procore
• Updates substantial completion dates through duration of project
• Assists with adding new vendors/users in Procore
• Enters and maintains critical project file information
• Issues and modifies subcontracts & update compliance
• Maintain change management tracking and issue change orders
• Maintains project documentation and reporting forms
• Coordinates internal project team meetings and takes notes
• Track and update compliance items
• Compile monthly reports for Division Director
• Collect W-9’s and contractors licenses for new subcontractors
• Other duties as assigned

Required Skills/Abilities

• Effective and professional communication with clients, subcontractors, and management team
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Solid understanding of construction terminology and processes
• Self-starter, someone who takes initiative and can work independently
• Ability to manage multiple large-scale projects simultaneously
• Ability to quickly learn and understand new software
• Proficient with Microsoft Office Suite

Education and Experience

• High School Diploma
• Two or more years’ experience in a similar role, or proven ability to manage an entire division.
• Two years’ experience of high-level administrative responsibilities
• Prior experience in the construction industry preferred

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.