District Secretary

Grand Blanc Community Schools; Flint (MI); On-site; USD 18,000 - 25,000; Full time

Benefits offered by this job

Health benefits

Dental & Vision plan

Long-term disability

Life insurance

Job summary

Kearsley Community Schools is seeking a District Floating Secretary to provide flexible clerical support across the district. The role includes substituting for regular secretaries and assisting multiple schools, departments, and offices as needs arise.

The ideal candidate will adapt quickly to different environments, maintain confidentiality, and handle multiple tasks with professionalism. This position offers 7 hours per day, 5 days per week, with comprehensive health benefits.

Qualifications

• Strong verbal and written communication.
• Strong organizational skills and the ability to prioritize competing demands.
• Ability to learn new procedures, systems, and processes quickly.
• Ability to use sound judgment within established guidelines.
• Strong attention to detail and accuracy in completing tasks.
• Proficiency with computers, office equipment, and Microsoft Office.
• Ability to maintain discretion with confidential information.
• Ability to work independently and follow established procedures.
• Remain calm, professional, and solution-oriented in a fast-paced environment.
• Ability to work effectively with individuals of varying ages and backgrounds.

Responsibilities

• Provide clerical and administrative support to schools, departments, and district offices as assigned.
• Provide coverage for secretarial staff who are absent or unavailable, including short-term and extended assignments.
• Report to and work in different district buildings based on operational needs.
• Answer and direct calls, greet visitors, and assist students, families, staff and the public.
• Maintain and update student, staff, financial, and administrative records per procedures.
• Assist with attendance, enrollment, registration, student records, scheduling and other student-related functions.
• Prepare, process, organize, and distribute documents including reports, forms, invoices, and schedules.
• Perform routine office operations including data entry, filing, copying, scanning, mail distribution, and supply management.

Skills

Communication

Organization

Adaptability

Judgment

Attention to detail

Office software

Confidentiality

Independence

Calm under pressure

Team collaboration

Job description

District Floating Secretary

Kearsley Community Schools

2026-2027 School Year

7 Hours/Day * 5 Days/Week

Single Health Benefits Only (single to full family Dental & Vision, plus LTD and Life Ins.)

Wage: $15.25/hour

Position Summary

The District Float Secretary provides flexible, high-quality clerical and administrative support throughout the school district. The employee serves as a substitute and supplemental secretary and may be assigned to various schools, departments, or district offices based on operational needs, staff absences, vacancies, special projects, or changes in workload.

The District Float Secretary must be able to quickly adapt to different work environments, office procedures, administrative expectations, and student populations while maintaining a high level of professionalism, confidentiality, organization, and customer service.

The successful candidate will demonstrate strong communication and organizational skills, sound judgment, initiative, attention to detail, and the ability to work independently while becoming an effective member of different school and department teams.

Skills

• Strong verbal and written communication skills.
• Strong organizational skills with the ability to manage competing priorities.
• Ability to learn new procedures, systems, and processes quickly.
• Ability to use sound judgment and make appropriate decisions within established guidelines.
• Strong attention to detail and accuracy in completing assigned work.
• Proficiency with computers, office equipment, Microsoft Office, and other technology applications.
• Ability to maintain discretion when working with confidential or sensitive information.
• Ability to work independently, take direction, and follow established procedures.
• Ability to remain calm, professional, and solution-oriented in a fast-paced environment.
• Ability to work effectively with individuals of varying ages, backgrounds, roles, and needs.

Duties

• Provide clerical and administrative support to schools, departments, and district offices as assigned.
• Provide coverage for secretarial staff who are absent, on leave, or otherwise unavailable, including short-term and extended assignments.
• Report to and work in different district buildings or departments based on operational needs, vacancies, workload demands, and special projects.
• Answer and direct telephone calls, greet visitors, and assist students, families, staff, and members of the public.
• Maintain and update student, staff, financial, and administrative records in accordance with district procedures.
• Assist with attendance, enrollment, registration, student records, scheduling, and other student-related office functions as assigned.
• Prepare, process, organize, and distribute correspondence, reports, forms, schedules, purchase orders, invoices, and other documents.
• Perform routine office operations including data entry, filing, copying, scanning, mail distribution, supply management, and use of office equipment.
• Follow district policies and procedures related to records, confidentiality, safety, security, and daily office operations.
• Perform other related clerical and administrative duties as assigned to meet the needs of the district.