Floating Secretary/Health Clerk

Sylvania; Grayslake (IL); On-site; USD 30,000 - 42,000; Full time

Job summary

Sylvania is seeking a Floating Secretary/Health Clerk to support school offices district-wide. The role rotates among buildings, covering Building Administrative Assistants and Health Clerks when absent, with a focus on confidentiality and efficient office operation.

Requirements include a high school diploma, First Aid/CPR/AED certification, and strong organizational/communication skills. Spanish bilingual ability preferred to assist diverse communities.

Qualifications

• High School Diploma or equivalency required.
• Formal First Aid, CPR and AED certification.
• Ability to maintain confidentiality.
• Proficient in office technology and record-keeping.
• Strong organizational and communication skills.
• Bilingual Spanish preferred.

Responsibilities

• Perform standard office routines to support district operations.
• Maintain student records and staff attendance logs.
• Answer phones, route messages, and greet visitors.
• Assist teachers with instructional materials and supplies.
• Administer first aid and medications to pupils as needed.
• Supervise clerks/volunteers and coordinate substitutions.
• Manage filing systems and correspondence.

Job description

Title: Floating Secretary/Health Clerk

Reports To: Director of Human Resources

Department: Building

Classification: 11 Month

FLSA Status: Not exempt

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JOB OVERVIEW

The Floating Secretary is responsible for assisting in school offices throughout the district as needed. This individual will rotate amongst buildings and fill in for Building Administrative Assistants and Health Clerks when they are out of the building due to an absence.

QUALIFICATIONS

• High School Diploma or equivalency.
• Formal First Aid, CPR and AED certification
• Ability to maintain confidentiality
• Ability to use office technology effectively and efficiently
• Ability to maintain accurate and complete file records
• Ability to use initiative and independent judgment
• Ability to plan and organize work and projects
• Ability to understand and effectively carry out oral and written instructions
• Ability to effectively communicate (oral and written)
• Ability to establish and maintain effective public, pupil and co-worker relationships
• Working knowledge of English, spelling and composition
• Bilingual Spanish, preferred

PERFORMANCE RESPONSIBILITIES

• Performs usual office routines and practices associated with a productive and smooth-running office
• Maintains such student records as shall be required
• Maintains daily/weekly staff attendance log and arranges for substitutes
• Places, receives, and routes incoming phone calls by answering questions according to school policy, taking messages for staff, and paging authorized personnel
• Greets visitors courteously, determines their needs, and directs or escorts visitors to proper person
• Maintains an organized work station
• Receives, sorts and delivers incoming mail
• Assists teachers in preparing instructional materials as requested
• Inventories office/teacher supplies
• Operates office equipment efficiently
• Types a variety of material including correspondence, reports, notices, etc.
• Maintains a regular filing system and files materials based upon the practice of the office
• Assigned duties to and supervises work of office clerks/volunteers
• Handles student registration/transfer
• Counts monies and prepares deposits
• Administer First Aid and medication to pupils
• Other duties as assigned by Administration

EVALUATION

As per current State Law and the District's current collective bargaining agreement

This job description is intended to describe the general nature and level of work being performed by employees assigned to this position and is not an exhaustive list of all duties and responsibilities. The District reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others, or which impose undue hardships on the District.